Gift Policy

The library encourages the interest and involvement of citizens and
organizations in its service program through contributions of book or
non-book materials for collections, appropriate gifts which will enhance
the physical environment, and bequests, trusts, or donations of
monetary or other assets for library purposes.

Gifts of miscellaneous books or other materials are accepted with the
understanding that items which are not added to collections will be
disposed of at the discretion of the library. Any proceeds derived from
such disposal may be used at the discretion of the administration for
library improvement or staff development.

Gifts of a more specific nature, such as furniture, equipment, special
collections and real property, shall be referred to the director for
acceptance in consultation with the appropriate committee of the Board
of Trustees. When funds are donated for specific purposes, the amount
and nature of the expenditure must be approved in advance.

A separate policy regarding gifts of artwork and form agreements for
both artwork and general gifts are attached (See Exhibits A through E).

Adopted by the Toledo-Lucas County Public Library Board of Trustees on April 26, 2007

 

EXHIBIT A: RETAIN AS ATTACHMENT TO GIFT POLICY

TOLEDO-LUCAS COUNTY PUBLIC LIBRARY GIFTS-LIBRARY LEGACY FOUNDATION

Director Clyde Scoles requested Board approval for the Library Legacy
Foundation to assume responsibility for receiving and acknowledging
monies received for gift books and as memorial gifts, when such
donations are made to the Foundation. Such donations made payable to the
Library will continue to be handled by the Library. Following a brief
discussion the Board on motion of Mr. Hayward, seconded by Mr. Kessler,
all voting aye authorized the Library Legacy Foundation to assume
responsibility for receiving and acknowledging gift book and memorial
donations that come to it. During the month of December 1992, a total of
$237.00 was received in gift monies for materials, and three gift
books. The monthly total of gift monies which have come directly to the
Library and to the Foundation for the Library will continue to be
reported to the Library Board as a matter of information. Dr.
Sommerville asked if the Board would have to act on this matter in the
future. Dr. Perry responded by saying that the Library Legacy Foundation
stands as separate entity from the Library. Professional staff will
continue to select materials paid for by donations and Technical
Services will continue to process those materials.

Adopted by the Toledo-Lucas County Public Library Board of Trustees on January 28, 1993

Exhibit A:

Adopted by the Toledo-Lucas County Public Library Board of Trustees on April 26, 2007

 

EXHIBIT B: RETAIN AS ATTACHMENT TO GIFT POLICY

TOLEDO-LUCAS COUNTY PUBLIC LIBRARY POLICY ON GIFTS OF ARTWORK

Toledo-Lucas County Public Library Board of Trustees may receive
unrestricted donations artwork that complement the mission of the
Library. The Board of Trustees may determine to consider, on an ad hoc
basis, whether to receive a particular gift. The gift must also be in a
manner consistent with the requirements of O.R.C. 3375.40(J) and
accepted pursuant the adoption of a resolution as required by the
statute.

Artwork might include paintings, sculptures, photos, drawings,
illustrations and crafts. Acceptance of artwork is subject to these
conditions:

  • The Library will not promise the temporary or permanent exhibition of any object.
  • Gifts must be accepted without any reservations.
  • The gifts become wholly the property of the Library and may be sold, transferred or destroyed by the Library.
  • If an item is sold, proceeds will be used to benefit the Library.
  • The Library is under no obligation to store or conserve any object.
  • The Library will acknowledge all gifts with a formal receipt but will not assign a monetary value to the gift or include such information oil the receipt.
  • The donor must waive all liability against the Library for any possible cause of action or claim concerning the gift.

Adopted by the Toledo-Lucas County Public Library Board of Trustees on April 22, 2004

EXHIBIT B:

Adopted by the Toledo-Lucas County Public Library Board of Trustees on April 26, 2007

 

EXHIBIT C: RETAIN AS ATTACHMENT TO GIFT POLICY

EXHIBIT D: RETAIN AS ATTACHMENT TO GIFT POLICY

EXHIBIT E: RETAIN AS ATTACHMENT TO GIFT POLICY