Bylaws of the Library Board of Trustees
ARTICLE I NAME
This organization shall be called “The Board of Trustees of the Toledo Lucas County Public Library,” existing by virtue of Chapter 3375 of the Ohio Revised Code, and exercising the powers and authority and assuming the responsibilities vested in it by law.
ARTICLE II OFFICERS
Section 1 The officers shall be a president, a vice president and a secretary, elected from among the appointed trustees at the annual meeting of the Board.
Section 2 At least one month prior to the annual meeting, the president shall appoint a nominating committee, which shall present a slate of officers at the annual meeting. Additional nominations may be made from the floor. A majority of the whole Board shall be required to elect.
Section 3 Officers shall serve a term of one year and until their successors are duly elected.
Section 4 The president shall preside at all meetings of the Board, authorize calls for any special meetings, appoint all committees, sign all warrants and checks, serve as an ex-officio member of all committees and generally perform such other duties as are associated with the office.
Section 5 The vice president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the president.
Section 6 The secretary shall be responsible for a true and accurate record of the proceedings of all meetings of the Board and for such other duties as may be required. In the absence of the secretary, the president shall appoint another person to serve as secretary pro tempore.
ARTICLE III MEETINGS
Section 1 The regular meetings of the Board shall be held monthly (excluding August) on a schedule to be determined by the Board.
Section 2 The regular meeting in January shall be the annual meeting, at which time the election of officers shall be held.
Section 3 Special meetings may be called at the direction of the president or at the request of two members of the Board.
Section 4 All regular and special meetings shall be open to the public, and the order of business shall include an opportunity for members of the public to address the Board.
Section 5 Four members shall constitute a quorum.
Section 6 Conduct of meetings shall be governed by the latest revised edition of Robert’s Rules of Order.
ARTICLE IV COMMITTEES
Section 1 The president shall appoint committees of two or more members each for such specific purposes as may be required.
Section 2 There shall be four standing committees appointed annually during the month following the election of officers. These committees shall be Buildings and Grounds, Community Relations and Services, Finance and Personnel.
Section 3 The Buildings and Grounds Committee shall advise on matters of acquisition, maintenance, security, remodeling, construction, disposition, etc., pertaining to Library buildings, grounds and major equipment.
Section 4 The Community Relations and Services Committee shall concern itself with the Library’s role as a public service agency, its relationship to groups and individuals and its service program.
Section 5 The Finance Committee shall advise the fiscal officer on financial policies, expenditures, deposits and investments of funds. It shall present annually an appropriations schedule and a budget request for the consideration of the Board.
Section 6 The Personnel Committee shall advise the executive director regarding the personnel administration in regard to policies, wages, fringe benefits, working conditions, staff expansions and reductions, etc., making recommendations of policy changes to the Board.
Section 7 No committee will have other than advisory powers unless, by suitable action of the Board, it is granted specific power to act.
ARTICLE V DIRECTOR
Section 1 The Board shall appoint a qualified executive director who shall be the executive and administrative officer of the Library on behalf of the Board.
Section 2 The executive director shall be held responsible for the management of the Library, including supervision of the staff, care and maintenance of Library property, adequate and appropriate selection of both print and non-print materials, efficiency and effectiveness of Library service to the public, development of plans for improvements in services and facilities, and financial operations within the limitations of the adopted appropriation.
Section 3 Ordinary operating expenditures may be incurred with approval of the executive director, without prior consent of the Board. Such expenditures, except for binding and materials orders, shall not exceed $25,000 per order. Whenever feasible, competitive bids shall be acquired for purchases and/or repairs.
Section 4 The executive director is authorized to make staff appointments or terminations subject to Board confirmation.
Section 5 The executive director shall submit a monthly report to the Board on the status of the Library.
ARTICLE VI FISCAL OFFICER
Section 1 The Board shall, at the annual meeting, designate a fiscal officer, who shall be treasurer of all Library funds. A bond, in an amount approved by the Board, shall be executed for the faithful performance of the fiscal officer’s official duties.
Section 2 The fiscal officer shall be responsible for the supervision of all Library funds, shall sign all warrants and checks (along with the president), and shall perform such other duties as are required by law.
Section 3 The fiscal officer shall take care at all times that appropriations in the various funds are not exceeded.
Section 4 Monthly and annual reports shall be submitted to the Board on the financial condition of the Library.
Section 5 A deputy fiscal officer shall also be named at the annual meeting and shall be bonded. In the absence of the fiscal officer, the director of Operations is authorized to perform the fiscal officer’s duties.
Section 1 An affirmative vote of the majority of all members of the Board present at the time shall be required to approve any action before the Board unless otherwise provided by law or Board policy. The president may vote upon and may move or second a proposal before the Board.
Section 2 The Bylaws may be amended by the majority vote of the whole Board (4) provided that written notice of the proposed amendment has been mailed to all members at least ten days prior to the meeting at which the vote is to be taken.
Adopted April 19, 1979
Amended March, 1985
Amended December, 1998
Updated May, 2009