Gift Acceptance Policy

The Toledo Lucas County Public Library, hereafter referred to as the “Library,” encourages the interest and involvement of citizens and organizations in its services through contributions of physical materials, appropriate gifts which will enhance the Library, and bequests, trusts, or donations of monetary or other assets for Library purposes. The gift must also be in a manner consistent with the requirements of O.R.C. 3375.40(K) and accepted pursuant to the adoption of a resolution as required by the statute. The Library also reserves the right to refuse a gift.

Physical Materials:
Gifts of physical materials, such as books, artwork, objects of historical significance, etc. may be accepted at the discretion of the Library. The board of trustees and/or director may determine to consider, on an ad hoc basis, whether to receive a gift.

Acceptance of these materials is subject to the following conditions:

  • Donor must have the full authority to give the gift without any reservations or outside interests.
  • While the Library cannot promise the temporary or permanent exhibition of any object, the Library does promise to thoughtfully work to display and/or use the physical materials in a circumspect manner with the donors wishes in mind.
  • Any gift becomes wholly the property of the Library. The donor understands that items which are not added to a Library collection or later removed from a collection can be disposed of at the discretion of the Library.
  • If an item is not added to a collection or is later removed from a collection, the donor understands it can be sold with proceeds being used to benefit the Library and/or affinity organization of the Library.
  • While the Library is under no obligation to store or conserve any object, those added to a collection will be maintained at the highest level possible in accordance with Library standards for that particular type of item.
  • The Library will acknowledge all gifts with a formal receipt but will not assign a monetary value to the gift.
  • The donor must waive all liability against the Library for any possible cause of action or claims concerning the gift.
  • Donor must have the full authority to give the gift without any reservations or outside interests.
  • The gift becomes wholly the property of the Library and may be used or sold at the discretion of the Library.
  • If the property is sold, the proceeds will be used to benefit the Library and/or affinity organization.
  • The donor must waive all liability against the Library for any possible cause of action or claim concerning the gift.

Real Estate:
Gifts of real estate shall be referred to the director for acceptance in consultation with the appropriate finance committee of the board of trustees.

Acceptance of real estate is subject to the following conditions:

  • Donor must have the full authority to give the gift without any reservations or outside interests.
  • The gift becomes wholly the property of the Library and may be used or sold at the discretion of the Library.
  • If the property is sold, the proceeds will be used to benefit the Library and/or affinity organization.
  • The donor must waive all liability against the Library for any possible cause of action or claim concerning the gift.

Monetary Gifts:
Monetary gifts are accepted by the Library Legacy Foundation and will be managed by the Library’s development department.