EXECUTIVE DIRECTOR/FISCAL OFFICER

Jason Kucsma

Jason Kucsma’s 13 years of leadership in libraries comes after nearly a decade leading a nonprofit independent media organization and publishing an internationally distributed politics and culture magazine while living in northwest Ohio. Kucsma is a born-and-raised Ohioan who earned his bachelor’s degree in Communication and master’s degree in American Culture Studies at Bowling Green State University. He earned his master’s degree in Library and Information Science at the University of Arizona before moving to New York City to work with public, academic, school, and special libraries as Executive Director of the Metropolitan New York Library Council. Kucsma returned to Ohio in 2015 to assume the role of Deputy Director at Toledo Lucas County Public Library. He was appointed Executive Director in August 2019 where he helms a leadership team and staff of nearly 400 employees providing world-class library services to the diverse communities of Lucas County. His work in libraries is informed and driven by his dedication to the role public libraries play in building strong communities through equitable access to information and technology—and the expertise library staff bring to help navigate both.

LEADERSHIP TEAM

Director of Equity, Diversity and Inclusion

ERIN BAKER

Director of Public Services

CATHY BARTEL

Director of Human Resources and Organizational Development

IRENE BLUE

Director of Government Relations and Advocacy 

LUCAS CAMUSO-STALL

Director of Communication, Innovation and Strategy

TERRI CARROLL

Director of Operations/Deputy Fiscal Officer

MIKE GRAYBEAL

Director of Development, Affinity and Events

KATHY SELKING

BOARD OF TRUSTEES

Jesus Salas
Jesus SalasPresident
Dennis G. Johnson
Dennis G. JohnsonVice President
Michael P. Dansack, Jr.
Michael P. Dansack, Jr.Secretary
Micheal Alexander, Sr.
Micheal Alexander, Sr.Board Member
Keith B. Jordan Sr.
Keith B. Jordan Sr.Board Member
Sheila Odesky
Sheila OdeskyBoard Member
Kendra Smith
Kendra SmithBoard Member

BOARD MEETINGS

The Toledo Lucas County Board of Trustees generally meet on the fourth Thursday of each month. Meetings are open to the public, in accordance with Ohio’s Sunshine Law, and begin at 8:30 a.m. in the Board Room of the administrative offices at Main Library, unless otherwise announced.

2022 BOARD MEETINGS:

Toledo Lucas County Public Library

Minutes of Board of Trustees Meeting

January 27, 2022

Main Library          8:30 a.m.

Present  Micheal Alexander, Michael Dansack, Keith Jordan, Sheila Odesky, Jesus Salas

Roll Call  The meeting was called to order by Mr. Salas at 8:30 a.m. followed by roll call.

Minutes  The minutes of the regular meeting December 16, 2021, were approved on motion of Mr. Dansack, seconded by Mrs. Odesky; all voted aye, motion carried.

Election of Officers and Oath of Office  Nominating Committee Chair Mr. Dansack, along with Mr. Jordan and Mrs. Odesky proposed the following slate of officers for 2022:  Jesus Salas, President; Dennis Johnson, Vice President; Michael Dansack, Secretary. Mr. Dansack moved the nominations closed and Mr. Jordan seconded the motion; all voted aye, motion carried. Mrs. Allee then asked Mr. Salas and Mr. Dansack to take the Oath of Office.

Reappointment of Fiscal Officer, Deputy Fiscal Officer and Assistant Deputy Fiscal Officers  The Board reappointed Jason Kucsma as Fiscal Officer, Mike Graybeal as Deputy Fiscal Officer, Dana Allee, Julie Bushroe, Michael Grunden and Emily Leach as Assistant Deputy Fiscal Officers at no additional salary on motion of Mr. Salas, seconded by Mrs. Odesky; all voted aye, motion carried. Mr. Dansack then administered the oath of office.

Executive Director’s Comments  Mr. Kucsma is excited to introduce Lucas Camuso-Stall, who joined the Executive Leadership Team as the Director of Government Relations & Advocacy. Mr. Camuso-Stall comes to us from the United Way, where he was the Senior Director of Outreach & Advocacy. The Library is thrilled to have him and that all seats of the Executive Leadership Team are now filled. The new issue of Off the Shelf is included in Board Packets today, the covering promoting the Dolly Parton Imagination Library initiative. The Executive Director is very proud of all the work that teams across the system have done on this magazine. This issue features a Best Books of 2021 list, the services provided by the Business and Non-Profits team, as well as an introduction to comics and graphic novels by the manager of Mobile Service, Franco Vitella. The Judges of the Lucas County Common Pleas Court selected Kendra Smith, as their appointment to the Library Board of Trustees. Ms. Smith is the Vice President of Community Health at Bon Secours Mercy Health. On the COVID front, TLCPL is glad to see that numbers are dropping in Lucas County. The Library will continue to distribute at-home COVID test kits as long as it is helpful. There has been a decrease in the availability from the Ohio Department of Health. TLCPL has been helping community members sign up online and via phone to receive tests delivered to their homes through the Federal program.

Community Room Policy Revisions  Library Administration sought board approval for proposed changes to the Library’s Community Room Policy. The changes will allow businesses, organizations, and groups to use the community rooms on an equitable basis subject to the parameters outlined in the policy. These groups will be able to use Library spaces for community engagement, but they will not be permitted to fundraise, sell goods, solicit commercial services or future commercial services, charge admission, or ask for donations for or during meetings/events held on Library premises. These changes reflect a commitment to TLCPL’s updated strategic priority to serve as a community connection hub. Mr. Jordan made the motion for the revisions, seconded by Mr. Alexander; all voted aye, motion carried.

Photography & Videography Policy  The Community Relations and Services Committee proposed and update to the Library’s existing Photography and Videography Policy. These changes align the policy with the Library’s program contractor agreement. The changes reinforce that contracted performers may not use the Library to market their services, and the Library contracting with a business or performer should not be considered a blanket endorsement of their services. Mr. Jordan moved for approval of the changes, seconded by Mr. Dansack; all voted aye, motion carried.

Holiday Closings  Library Administration requested Board approval of the Library’s holiday schedule for the 2022 Juneteenth, Christmas, and New Year’s Day holidays, and recommended closing the Library on Monday, June 20th, 2022, Monday, December 26th, 2022, and Monday, January 2nd, 2023, in observance of Juneteenth, Christmas, and New Year holidays. These are days when the Library sees reduced visitation, and the closures are aligned with past practice. Mr. Jordan moved for approval, seconded by Mr. Alexander; all voted aye, motion passed.

Employment Report  The employment report was approved on motion of Mr. Dansack, seconded by Mr. Jordan; all voted aye motion carried.

Appointments

Employee Agency Grade Salary Date
Lucas Camuso-Stall Director’s Office Gr L $105,000.00 01/24/2022
Kassidie Lape-Wood Development Office Gr F $ 54,345.72 01/24/2022

 

Payroll Changes

Employee From To
12/26/2021 Main Circulation Reynolds Corners
Brenna Rigsby Customer Service Clerk I Customer Service Clerk I
Temporary Transfer Gr 1A* Gr 1A*
CWA LPT $16.9925 Hourly CWA LPT $16.9925 Hourly
 
01/9/2022 Mott Mott
Sierra Webb Supervisor Circulation Services I Supervisor Circulation Services III
Promotion Gr C Gr E
Exempt FT $47,540.61 Exempt FT $49,752.89
01/16/2022 Mott Sanger
Shelly Guerrero Assistant Manager/Librarian IV Acting Manager
Acting Manager Gr G Gr G
Temporary Transfer Exempt FT $73,295.04 Exempt FT $76,959.87
 
01/18/2022 Human Resources Human Resources
Jacey Duffer HR Generalist HR Generalist II
Reclassification Gr F Gr G
Retro 12/27/2021 Exempt FT $68,869.91 APLE FT $72,313.41
 
01/23/2022 Maumee Waterville
Elizabeth Chovanec Customer Service Clerk II Customer Service Clerk II
Transfer Gr 2  St 7 Gr 2  St 7
CWA FT $43,018.95 CWA FT $43,018.95
01/23/2022 Main Circulation Children’s Library
Sam Ponke Customer Service Clerk I Librarian I/Children’s Services
Promotion/Transfer Gr 1A*  St 3 Gr 6C  St 1
CWA FT $35,153.24 APLE FT $43,530.44
01/23/2022 Communications Innovations/Strategy Communications Innovations/Strategy
Kelsey Rader Marketing Coordinator – Media Relations Ast Mgr Communications, Innovations/Strategy
Promotion Gr F*  St 5 Gr I*  St 1
Exempt FT $64,012.85 Exempt FT $70,697.64
01/23/2022 Main Circulation Maumee
Katelin Johnson Customer Service Clerk II Customer Service Clerk II
Transfer Gr 2A*  St 4 Gr 2A*  St 4
CWA FT $38,413.05 CWA FT $38,413.05

 

Separations

  Employee Agency Date
Administration Stephanie Elton Sylvania 01/14/2022
Katherine Beczynski Development 01/28/2022
Clerical Baily Managhan Main Circulation 01/14/2022
Custodian Nicholas DeVera – Retro 12/31/2021 Facilities & Operations 01/10/2022
 
Librarian Cristin Brown Youth Services 12/29/2021
Page Olivia Corner Waterville 12/21/2021
Public Safety Alan Gaston – Retro 05/05/2021 Public Safety Department 01/06/2021
Michelle Gaston – Retro 10/21/2021 Public Safety Department 01/06/2021
Jaren Jackson – Retro 08/28/2021 Public Safety Department 01/06/2021

Travel and Training Expenditures  The Board approved the following travel, training, and tuition expenditures on motion of Mr. Dansack, seconded by Mr. Alexander; all voted aye, motion passed.

Event Date Name Amount
PLA March 21 – 26,2022 Erin Baker, Allison Fiscus, Christina Gaydos, Holley Jackson, Katie Midgley, Ryan Rigaux $19,674.42
Institute for Leadership and Advocacy January 3 – March 21, 2022 Irene Blue, Kathy Selking $800
OLC Technical Services Retreat April 13 – April 14,2022 Christina Gaydos, Bobbie Patridge $687
Ohio Genealogical Society 2022 Conference April 27 – April 30,2022 Gayle Harmon-Hebert $1148.40
Legislative Breakfast August 20,2021 Celeste Felix $25

  

Tuition Expenditures

School Name Amount
Kent State Sam Ponke $750
University of Toledo Celeste Felix $1500
Wayne State Lauren Howald $1500

 

Financial Report  The financial reports for the month ending December 31, 2021, were accepted by the board as presented on motion of Mrs. Odesky, seconded by Mr. Jordan; all voted aye, motion passed.

Tax Receipts December 

Opening Balance $44,068,047.34
Real Property Tax
Public Library Fund $1,574,300.63
2021 Year to Date $45,642,347.97

Vouchers Approved  The Board approved payment of the following schedule of Vouchers for December 2021 on motion of Mr. Jordan, seconded by Mrs. Odesky; all voted aye motion carried.

General Fund $7,840,014.98
Coronavirus Relief Fund (CRF) 45.25
Building & Repair Fund 0.00
Capital Projects Note Fund 24,375.80
Total Health Care 370,672.32
Gift Funds 730.44
Trust Funds 787.97
Total: $8,236,626.76

Interim Funds Activity  Interim Funds Transactions were approved as listed below on motion of Mrs. Odesky, seconded by Mr. Jordan; all voted aye, motion passed.

Maturities Investments Balance
Opening Balance $20,921,353.42
STAR @ 1.77% 25,106.24 4,000,000.00
Huntington @ 0.20% 11,369,949.25 5,300,000.00
 December – Interest 301.87
Ending Balance $11,395,055.49 $9,300,301.87 $18,826,599.80
Breakdown of Funds:
General & Insurance Fund  $9,791,054.09
Building & Repair Fund       3,920,733.18
Gift Fund       4,171,860.23
Capital Projects Fund          942,952.30
$18,826,599.80

Trust Fund Activity  Trust Fund Activity was approved on motion of Mr. Dansack, seconded by Mrs. Odesky; all voted aye, motion carried.

Opening Balance $650,000.00
December Activity $0.00
Ending Balance $0.00 $0.00 $650,000.00

Staff Organizations  Brief remarks were heard from Teresa Alvarado, APLE representative and Jon Henley, CWA representative.

Community Engagement Study  Galen Schuerlein, Director, Roetzel Consulting Solutions, presented the results of the Community Engagement Study to the Board.

Regular Meeting, February 24, 2022, Main Library  Mr. Salas announced that the next regular meeting of the Board would be on Thursday, February 24, 2022, at 8:30 a.m. at the Main Library 325 N. Michigan St., Toledo.

Adjournment  There being no further business to come before the Board, Mr. Salas asked for a motion to adjourn the meeting. Motion made by Mr. Alexander, seconded by Mr. Jordan; all voted aye, meeting adjourned at 9:25 a.m.

Approved by: _______________________________________________

Jesus Salas, President

Attested by: ________________________________________________

Michael Dansack, Secretary

Date:           ___ February 24,2022                                                       

Toledo Lucas County Public Library

Minutes of Board of Trustees Meeting

February 24, 2022

Main Library          8:30 a.m.

Present  Micheal Alexander, Michael Dansack, Sheila Odesky, Jesus Salas, Kendra Smith

Roll Call  The meeting was called to order by Mr. Salas at 8:30 a.m. followed by roll call.

Minutes  The minutes of the regular meeting January 27, 2022, were approved on motion of Mr. Dansack, seconded by Mrs. Odesky; all voted aye, motion carried.

Resolution 01 – 2022  The Board unanimously adopted a Resolution of Appreciation honoring Julie McCann on motion of Mr. Salas, seconded by Mr. Dansack; all voted aye, motion carried. Mrs. McCann has served TLCPL since 1992 when she began her career as a Circulation Clerk at Reynolds Corners. In her time at the Library since then she has been promoted to Librarian II, Assistant Manager, and Manager of the Birmingham Branch where she served for twenty-one years. Mrs. McCann has met the highest expectations of her position and has been a vital part of the Birmingham neighborhood. She has been described as helpful, professional, and embodying TLCPL values during her time with the Library.

Trustee Appointment Mr. Salas announced that the Lucas County Court of Common Please Judges has appointed Kendra Smith to the Board of Trustees of the Toledo Lucas County Public Library. Ms. Smith’s seven-year term continues until January 11, 2029. Mr. Dansack then administered the prescribed oath of office to Ms. Smith.  *” I do solemnly swear that I will support the Constitution of the United States of America and the constitution of the State of Ohio and that I will faithfully perform the duties of my office.”

Note:  A copy of the appointment letter is attached to these minutes.

Standing Committee Appointments  Acceptance by trustees of the following Committee appointments for 2022 was announced. The president or designated trustee can also attend a committee meeting in place of a regular committee member who may be absent.

2022 Committee Appointments

 

Buildings & Grounds Committee:                  Michael Dansack, Chair         Micheal Alexander

                                                                                                                        Dennis Johnson

Community Relations &                                 Keith Jordan, Chair                 Micheal Alexander

Services Committee:                                                                                      Sheila Odesky

Finance/Audit Committee:                             Dennis Johnson, Chair            Michael Dansack

                                                                                                                        Kendra Smith

Personnel Committee:                                    Sheila Odesky, Chair              Keith Jordan

                                                                                                                        Kendra Smith

Executive Director’s Comment’s  Mr. Kucsma would like to welcome Ms. Smith to the Board. Congratulations on thirty years to Julie McCann and her retirement. Twenty-one of those years were spent at Birmingham. Julie is an institution in that neighborhood and everyone at the Library will miss her as well. When you look at the Board Report you can see a number of activities that highlight TLCPL living one of our strategic priorities of being a connector and hub throughout the county. This past weekend the Islamic Center of Toledo conducted a discussion of Malcolm X led by Imam Deeb here at Main Library. Teresa Alvarado conducted a virtual book discussion with the Black Lives Matter Book group. Mott Library hosted a documentary discussion focused on the Toledo Opera’s upcoming performance of Blue, which will feature an all-black cast. This discussion was both in-person and virtual. Congressperson Kaptur held a brainstorming session with fifty community leaders to prepare for the funds coming to the area from the ARPA and Infrastructure bills recently passed. Mercy Health will be conducting health screenings in a portion of branches for the community. Toledo Rotary will be moving their meetings to Main Library in March. Toledo Rotary is one of the top Rotary clubs in the world. The Library is seeing many new faces and familiar ones as people are coming back out. Institutions across the county are using TLCPL as a platform to engage one another, Mr. Kucsma is proud of that work. In the board packet is a calendar of all the February events around Black History Month. The African American Appreciation Coalition put together a terrific slate of programs. Brett Collins, Talena Reynolds, James Dickerson, Kimberley Fisher, Holley Jackson, Janelle Weatherspoon with Erin Baker as administrative liaison brought these ideas to reality. Please stop by the art gallery to see the current exhibit by Robert Vanitvelt that features twenty portraits of African American leaders. The life-size artwork looks beautiful in the gallery.

Employment Report  The employment report was approved on motion of Mr. Alexander, seconded by Mr. Dansack; all voted aye, motion carried.

Appointments

Employee

Agency

Grade

Salary

Date

James Keith

Lagrange

Gr 1A*

$16.9926

01/31/2022

Collins Onyia

Information Technology

Gr D

$57,880.68

01/31/2022

Constance Dick

Kent

Gr 1A*

$16.9926

02/07/2022

Matthew Hytenhove

Main Circulation

Gr 1A*

$16.9926

02/07/2022

Dawn Knestrick

Point Place

Gr 1A*

$16.9926

02/07/2022

Kelsi Roth

West Toledo

Gr 1A*

$16.9926

02/07/2022

Justin Tiell

Communications/Innovations/Strategy

Gr I*

$80,106.00

02/07/2022

Morgan Wicks Mariea

Washington

Gr 1A*

$16.9926

02/07/2022

James Bennett

Heatherdowns

Gr 1A*

$16.9926

02/21/2022

Emma Bodmer

Waterville

Gr 1A*

$16.9926

02/21/2022

Melissa Bragg

Kent

Gr 1A*

$16.9926

02/21/2022

Julie Dawson

Maumee

Gr 1A*

$16.9926

02/21/2022

Marian Delffs

Sylvania

Gr 1A*

$16.9926

02/21/2022

Sarah Wollstonecraft

Oregon

Gr 1A*

$16.9926

02/21/2022

 Payroll Changes

Employee

From

To

 

1/23/2022

Reynolds Corners

Reynolds Corners

Brenna Rigsby

Customer Service Clerk I

Customer Service Clerk I

Permanent Transfer

Gr 1A*

Gr 1A* 

 

CWA

LPT

$16.9926 Hourly

CWA

LPT

$16.9926 Hourly

 

2/6/2022

King Road

King Road

Cade Clem

Page

Customer Service Clerk I

Promotion

Step 2

Gr 1A*

 

Page

Page

$10.0000 Hourly

CWA

LPT

$16.9926 Hourly

 

2/6/2022

Maumee

Holland

Anne Griner

Page

Customer Service Clerk I

Promotion/Transfer

Step 2

Gr 1A*

 

Page

Page

$10.0000 Hourly

CWA

LPT

$16.9926 Hourly

 

2/6/2022

Point Place

Oregon

Madison Lutman

Customer Service Clerk I

Customer Service Clerk I

Transfer

Gr 1A* 

Gr 1A*

 

CWA

FT

$34,129.49

CWA

FT

$34,129.49

 

2/6/2022

Kent

Kent

Connie Schmitz

Customer Service Clerk II

Supervisor Circulation Services III

Promotion

Gr 2

Gr E

 

CWA

FT

$43,018.95

Exempt

FT

$49,752.89

 

2/20/2022

Main Circulation

Locke

Chariti Lockard

Customer Service Clerk I

Librarian I/Youth Services

Promotion/Transfer

Gr 1A* 

Gr 6C 

 

CWA

FT

$35,153.24

APLE

PT-II

$22.3233 Hourly

2/21/2022

HR – Sub

Main Circulation

Sherri Laws

Sub Clerk

Customer Service Clerk I

Promotion/Transfer

Grade 5

Gr 1A*

 

Sub

Sub

$12.3506 Hourly

CWA

FT

$33,135.57

 

 Separations

 

Employee

Agency

Date

 

Administration

Timothy Kreft – Retirement

Facilities & Operations

01/31/2022

 

Julie McCann – Retirement

Birmingham

02/28/2022

 

Clerical

Joy Woodward

Reynolds Corners

02/24/2022

Custodian

Dorothy Jones – Retirement

Facilities & Operations

02/28/2022

 

Librarian

Jennifer Harvey

Mott

02/11/2022

Travel and Training Expenditures  The Board approved the following travel and training expenditures on motion of Mrs. Odesky, seconded by Mr. Alexander; all voted aye, motion passed.

Event

Date

Name

Amount

Library Management & Leadership Conference

May 20, 2022

Shelly Guerrero

$477.73

Financial Report  The financial reports for the month ending January 31, 2022, were accepted by the board on motion of Ms. Smith, seconded by Mrs. Odesky; all voted aye, motion passed.

Tax Receipts January

Opening Balance

 

$0.00

Real Property Tax

 

800,000.00

January Public Library Fund

 

1,584,993.27

2022 Year to Date

 

$2,384,993.27

Vouchers Approved  The Board approved payment of the following schedule of Vouchers for January 2022 on motion of Mrs. Odesky, seconded by Mr. Dansack; all voted aye, motion carried.

General Fund

 

$14,458,077.70

LSTA ARPA Grant

 

0.00

Building & Repair Fund

 

0.00

Capital Projects Note Fund

 

149,787.33

Total Health Care

 

368,682.47

Gift Funds

 

1,169.72

Trust Funds

 

15,225.00

Total:

 

$14,992,942.22

Interim Funds Activity  Interim Funds Transactions were approved as listed below on motion of Mrs. Odesky, seconded by Mr. Dansack; all voted aye, motion carried.

 

Maturities

Investments

Balance

Opening Balance

   

$18,826,599.80

STAR @ 2.35%

152,082.55

1,125.50

 

Huntington @ 0.20%

2,597,631.67

0.00

 

January – Interest

 

594.78

 

Ending Balance

$2,749,714.22

$1,720.28

$16,078,605.86

Breakdown of Funds:

     

General & Insurance Fund

$ 7,193,521.12

   

Building & Repair Fund

3,920,781.55

   

Gift Fund

4,171,056.75

   

Capital Projects Fund

793,246.44

 

 

 

$16,078,605.86

 

 

Trust Fund Activity  Trust Fund Activity was approved on motion of Ms. Smith, seconded by Mr. Alexander; all voted aye, motion carried.

Opening Balance

   

$650,000.00

January Activity

$0.00

   

Ending Balance

$0.00

$0.00

$650,000.00

Increase to Revenues and Modification to 2022 Appropriations  The Finance Committee asked the Board to increase the 2022 Revenue budget and modify the Annual Appropriations Financial Report for the following items

Increase 2022 Revenue Budget by:

101.000.47210

Proceeds from Notes

 $11,100,000

Modify the 2022 Appropriations Schedule by:

101.000.56510

Issuance Costs

 $68,500

101.000.56520

Payment to Bond Escrow Agent

 $11,030,374.50

101.000.57510

Refunds/Reimbursements

 $1,125.50

735.000.55410

Building Improvements

 $791

 

Mr. Dansack moved the motion for approval, seconded by Mrs. Odesky; all voted aye, motion approved.

Cell Phone Policy Revision  Library administration sought Board approval for changes to the Library Owned Cell Phone, Pagers, Tablets Policy. Cellular devices are now defined as cell phones, smartphones, tablets, laptops with cellular connections, and hot spots. The issuance of these devices will be guided by the necessity of having a legitimate business purpose. The new policy acknowledges how integral technology is in our daily lives and sets expectations for use, including responsibilities and safety. Mr. Dansack made a motion for approval of the policy changes, seconded by Ms. Smith; all voted aye, motion carried.

Staff Organizations  Brief remarks were heard from Steve Nichols, APLE representative, and Jon Henley, CWA Representative.

Intellectual Freedom and the Right to Read  Cathy Bartel, Director of Public Services, presented information around TLCPL’s collection development policy. Mrs. Bartel also discussed the rise in material challenges around the country. TLCPL has a policy in place for the reconsideration of materials. The Library supports the American Library Associations Bill of Rights and the Freedom to Read Statement.

Regular Meeting, March 24, 2022, Main Library  Mr. Salas announced that the next regular meeting of the Board would be on Thursday, March 24, 2022, at 8:30 a.m. at the Main Library 325 N. Michigan St., Toledo.

Adjournment  There being no further business to come before the Board, Mr. Salas asked for a motion to adjourn the meeting. Motion made by Mrs. Odesky, seconded by Ms. Smith; all voted aye, meeting adjourned at 8:59 a.m.

Approved by: _______________________________________________

                                    Jesus Salas, President

Attested by: ________________________________________________

Michael Dansack, Secretary

         Date:           ___March 24,2022                                                

2021 MEETING MINUTES:

Toledo Lucas County Public Library
Minutes of Board of Trustees Meeting
January 28, 2021

Zoom Conference Call           8:30 a.m.

Present  Micheal Alexander, Michael Dansack, Keith Jordan, Sheila Odesky, Jesus Salas, Susan Savage

Roll Call  The meeting was called to order by Mrs. Savage at 8:30 a.m. followed by roll call.

Minutes  The minutes of the regular meeting of December 17, 2020 were approved on motion of Mrs. Odesky, seconded by Mr. Dansack; all voted aye, motion carried.

Election of Officers and Oath of Office  Nominating Committee Chair Mr. Dansack, along with Mr. Jordan and Mrs. Odesky proposed the following slate of officers for 2021:  Susan Savage, President; Jesus Salas, Vice President; Dennis Johnson, Secretary. Mr. Dansack moved the nominations closed and Mr. Alexander seconded the motion; all voted aye, motion carried. Mr. Dansack then asked Mrs. Savage and Mr. Salas to take the oath of office.

Executive Director’s Comments  The Board Report includes all the impressive work that has been done throughout the Library this past month.  Two authors have been scheduled for the upcoming Authors! Series. Sister Soulja will be the featured author for a virtual event on March 31st. Just announced, Ladee Hubbard, author of The Rib King will be joining us next month which is fantastic news.  The Development Office has had very encouraging reports of the gross receipts from last year despite the pandemic—continuing a steady increase in contributions to the Foundation over the past 5 years. TLCPL is now fully into the second week of restored services. Services were pulled back due to the COVID increase over the holidays. Customers can browse collections and staff are happy to see customers back in our spaces. The Grab and Go services continue to be very successful. The Executive Leadership Team is wrapping up a four-week intensive leadership alignment with Root. This alignment work is part of the organizational strategy and setting strategic priorities for the organization over the next 3-5 years.. This work is the seed for that next plan.  The Director is also excited about the twelve-week session leadership training that management will begin in a week. This training is through the Employer Association.  This 24-week session is an important professional development opportunity for our managers and supervisors. The training is just one example of the Library’s commitment to investing in our staff to better serve our communities.

Employment Report  The employment report was approved on motion of Mr. Salas, seconded by Mr. Alexander; all voted aye, motion carried.

Appointments

Employee Agency Grade Salary Date
None

Payroll Changes

Employee From To
 
1/17/2021 Holland Holland
Juliette Hebert Librarian I/Children’s Services Librarian I/Youth Services
Classification Change/ Gr 6C  St 2 Gr 6C  St 2
Permanent Transfer APLE FT $43,948.97 APLE FT $43,948.97
 

Separations

  Employee Agency Date
Clerical Elizabeth Razo Sylvania 01/09/2021

Building and Grounds  The Library is in the process of upgrading the self-check hardware and software throughout the Library system.  These self-check units are the kiosks that customers use to check out materials at all agencies which is part of TLCPL’s catalogue system.  This upgrade allows not only for improved software and technology, but to ensure adherence to the Americans with Disabilities Act.  After an RFP was issued to modify the millwork that supports these new self-check units, there were five responsive bidders.

Comte Construction                            $92,500

Midwest Contracting                          $81,500

The Spieker Company                                    $104,750

Van Tassel Construction                    $79,500

The Delventhal Company                   $98,695

The lowest responsive bidder is Van Tassel Construction at $79,500. Mr. Dansack moved for approval, seconded by Mr. Alexander; all voted aye, motion carried.

Staff Organizations  Brief remarks were heard from Brook Cox, APLE representative and Harry Johnston, CWA representative.

Regular Meeting, February 25, 2021, Main Library  Mrs. Savage announced that the next regular meeting of the Board would be on Thursday, February 25, 2021 at 8:30 a.m., at the Main Library, 325 N. Michigan St., Toledo.

Adjournment  There being no further business to come before the Board, Mrs. Savage asked for a motion to adjourn the meeting. Motion made by Mr. Jordan, seconded by Mrs. Odesky; all voted aye, meeting adjourned at 8:52 a.m.

Approved by: _______________________________________________

Susan Savage, President

Attested by: ________________________________________________

Dennis Johnson, Secretary

Date: _________February 25, 2021_______________________________

Toledo Lucas County Public Library
Minutes of Board of Trustees Meeting
February 25, 2021
Zoom Conference Call           8:30 a.m.

Present  Micheal Alexander, Michael Dansack, Dennis Johnson, Keith Jordan, Sheila Odesky, Jesus Salas, Susan Savage

Roll Call  The meeting was called to order by Mrs. Savage at 8:30 a.m. followed by roll call.

Trustee Reappointment  Mrs. Savage announced that the Lucas County Commissioners have reappointed Micheal Alexander to the Board of Trustees of the Toledo Lucas County Public Library. Mr. Alexander’s seven-year term continues until January 10th, 2028. Mr. Dansack then administered the prescribed oath of office to Mr. Alexander.  *“I do solemnly swear that I will support the Constitution of the United States of America and the constitution of the State of Ohio, and that I will faithfully perform the duties of my office.”

Note:  A copy of the reappointment letter is attached to these official minutes.

Secretary of the Board Oath of Office Mrs. Savage asked Dennis Johnson who was nominated as the Secretary of the Board at the January meeting to take the oath of office. Mr. Dansack then administered the prescribed oath of office to Mr. Johnson.  *“I do solemnly swear that I will support the Constitution of the United States of America and the constitution of the State of Ohio, and that I will faithfully perform the duties of my office.”

Standing Committee Appointments  Acceptance by trustees of the following Committee appointments for 2021 was announced. The president or designated trustee can also attend a committee meeting in place of a regular committee member who may be absent.

Buildings and Grounds Committee:               Michael Dansack, Chair         Micheal Alexander

Dennis Johnson

Community Relations Committee:                 Keith Jordan, Chair                 Micheal Alexander

Sheila Odesky

Finance/Audit Committee:                             Dennis Johnson, Chair            Michael Dansack

Jesus Salas

Personnel Committee:                                    Sheila Odesky, Chair              Keith Jordan

Jesus Salas

Executive Director’s Comments  Mr. Kucsma is looking forward to the new committee appointments and meeting with all of them in March. Congratulations to Mr. Alexander on his reappointment to the Board of Trustees and for being honored as Vice-President of the NAACP Toledo. Thank you to everyone at the Library who worked on the robust slate of activities for Black History Month—specially, Kim Penn, Brittany Johnson, Krysta Turner, David Bush, Vickie Connor, Nancy Eames, Birdy Gordon, Andrea Sanford and Celeste Taylor. There is a great lineup for March for Women’s History Month, as well. Erin Baker will be presenting today on the progress that the Library is making on the BIG IDEA. Erin will discuss how the Library plans to build, improve and grow in terms of equity and access. While TLCPL has an institutional commitment to access, the BIG IDEA is a way to collectively take us toward holding us accountable to that commitment. This includes the Library’s policies and collections. We can make mistakes and celebrate when we make progress. Equity, Diversity and Inclusion are way overdue in many institutions and the Library is no exception. This does not happen overnight. Mr. Kucsma has done his own work taking courses, reading through the BIG IDEA. The YWCA’s 21-Day Challenge for Social and Racial Justice through articles, blogs, reflections are a great way to become a catalyst for positive change and the Director hopes you will join him in this challenge. Mr. Kucsma will be sending out information on how to sign up. There is plenty of activity across the Library system shared in the Board Report.

Employment Report  The employment report was approved on motion of Mr. Johnson, seconded by Mr. Dansack; all voted aye, motion carried.

Appointments

Employee Agency Grade Salary Date
Michael Grunden Finance Office I* $67,978.54 02/09/2021
Michael Markowiak Facilities & Operations 6A* $47,089.81 02/09/2021

Payroll Changes

Employee From To
 
02/07/2021 Fact & Fiction Technical Services
Elisha Whitenack Clerk II Clerk II
Transfer Gr 2  St 6 Gr 2  St 6
CWA FT $40,553.28 CWA FT $40,553.28
 
2/21/2021 Kent Computers & Media
Teresa Alvarado Librarian II/Adult Services Librarian II/Adult Services
Temporary Transfer Gr 7C  St 4 Gr 7C  St 4
APLE FT $55,061.21 APLE FT $55,061.21
 
2/21/2021 Waterville Technical Services
Carlye Seybold Librarian II/Children’s Services Librarian II/Cataloger
Transfer Gr 7A  St 9 Gr 7A  St 9
APLE FT $66,760.93 APLE FT $66,760.93
 

Separations

Employee Agency Date
Clerical Allison Flory Waterville 02/27/2021
Security Charles Lightner – Retro 03/07/2020 Public Safety Department 02/15/2021

Financial Reports  The financial reports for the months of December 2020 and January 2021 were accepted by the Board as presented on motion of Mr. Dansack, seconded by Mrs. Odesky; all voted aye, motion carried.

Tax Receipts

December 2020

Opening Balance $42,035,610.06
Real Property Tax
Public Library Fund $1,442,208.91
2020 Year to Date $43,477,818.97

January 2021

Opening Balance $0.00
Real Property Tax 275,000.00
January Public Library Fund 1,387,702.87
2021 Year to Date $1,662,702.87

Vouchers Approved  The Board approved payment of the following Schedule of Vouchers for December 2020 and January 2021 on motion of Mr. Johnson, seconded by Mrs. Odesky; all voted aye, motion carried.

December 2020

General Fund
BWC Workplace Wellness Fund 3,939,743.19
LSTA Migrant Farmworker Fund 0.00
LSTA Conservation Fund 0.00
Coronavirus Relief Fund 28,237.12
Building & Repair Fund 0.00
Capital Projects Note Fund 30,378.83
Total Health Care 424,907.17
Gift Funds 0.00
Trust Funds 1,446.45
Total: $4,424,712.76

January 2021

General Fund $2,750,897.98
Coronavirus Relief Fund (CRF) 121,303.40
Building & Repair Fund 0.00
Capital Projects Note Fund 0.00
Total Health Care 206,150.61
Gift Funds 0.00
Trust Funds 1,235.00
Total: $3,079,586.99

Interim Funds Activity  Interim Funds Transactions were approved as listed below on motion of Mr. Johnson, seconded by Mr. Dansack; all voted aye, motion carried.

December 2020

Maturities Investments Balance
Opening Balance $15,839,822.80
STAR @ 0.13% 3,295,134.45
Huntington @ 0.20% 7,591,536.64 1,900,000.00
 December – Interest 323.63
Ending Balance $7,591,536.64 $5,195,458.08 $13,443,744.24
Breakdown of Funds:
General & Insurance Fund  $   7,655,518.43
Building & Repair Fund       4,153,817.79
Gift Fund          182,690.21
Capital Projects Fund       1,451,717.81
$13,443,744.24

January 2021

Maturities Investments Balance
Opening Balance $13,443,744.24
STAR @ 2.35%
Huntington @ 0.20% 2,693,633.79 1,650,000.00
January – Interest 288.89
Ending Balance $2,693,633.79 $1,650,288.89 $12,400,399.34
Breakdown of Funds:
General & Insurance Fund  $ 6,611,959.00
Building & Repair Fund     4,153,894.91
Gift Fund        182,703.59
Capital Projects Fund     1,451,841.84
$12,400,399.34

Trust Fund Activity  Trust Fund activity was approved on motion of Mr. Alexander, seconded by Mr. Salas; all voted aye, motion carried.

  December 2020

Maturities Investments Balance
Opening Balance $650,000.00
December Activity No Activity
Ending Balance $0.00 $0.00 $650,000.00

January 2021

Maturities Investments Balance
Opening Balance $650,000.00
No Activity
Ending Balance $0.00 $0.00 $650,000.00

Innovative Interfaces Incorporated Invoice  The Finance Committee met on February 22, 2021 to discuss an Innovative Interfaces Incorporated invoice in excess of the $100,000 operating expenditures that are specified in Article V, Section 3 of the Bylaws of the Board of Trustees. After discussion by the committee, invoices that are renewals of contracts that have existed as normal business operating procedure do not need board approval. To document this understanding, Mr. Alexander recommended further discussion at the March Board meeting. Motion to move this discussion to the March meeting by Mr. Alexander, seconded by Mr. Jordan: all voted aye, motion carried.

Reynolds Corners Restroom Renovation Project  On Tuesday, February 16th at noon, sealed bids for the Reynolds Corners restroom renovation project were due. Due to a level three snow emergency in the Toledo area, the Library delayed the bid due date one week until February 23rd. The Building and Grounds Committee met with Library administration on February 22nd and reviewed the project budget, including bids from 2019 when this project was initially bid out. To ensure that this project remains on schedule, the Building and Grounds Committee is seeking empowerment from the Board to empower the Executive Director/Fiscal Officer to award the Reynolds Corners restroom renovation project to the lowest responsive bidder, with the full ratification coming back to the Board at the next meeting. Mr. Dansack moved approval of motion, Mr. Jordan seconded; all voted aye, motion carried.

Staff Organizations Brief remarks were heard from Brooke Cox, APLE representative and Harry Johnston, CWA Representative.

BIG IDEA  Erin Baker, Coordinator of Organization Learning at TLCPL, presented the progress that is being made on the BIG IDEA (build, improve, grow in the areas of Inclusion, Diversity, Equity and Access). This is a roadmap for the Library to address areas of EDI in all areas, addressing staff, policies, collections and programming.

Regular Meeting, March 25, 2021, Main Library  Mrs. Savage announced the next regular meeting of the Board would be on Thursday, March 25, 2021 at 8:30 a.m., at the Main Library, 325 N. Michigan St., Toledo.

Adjournment  There being no further discussion to come before the Board, Mrs. Savage asked for a motion to adjourn the meeting. Motion made by Mr. Johnson, seconded by Mrs. Odesky; all voted aye, meeting adjourned at 9:17 a.m.

Approved by: _______________________________________________

Susan Savage, President

Attested by: ________________________________________________

Dennis Johnson, Secretary

Date: _________March 25, 2021_______________________________

Toledo Lucas County Public Library
Minutes of Board of Trustees Meeting
March 25, 2021

Zoom Conference Call           8:30 a.m.

Present  Micheal Alexander, Michael Dansack, Keith Jordan, Sheila Odesky, Jesus Salas, Susan Savage

Roll Call  The meeting was called to order by Mrs. Savage at 8:30 a.m. followed by roll call.

Executive Director’s Comments  As you will see in the Personnel report there are quite a few changes. It was very bittersweet to wish a fond farewell to Rhonda Sewell who is leaving the Library after 15 years for the position of Director of Belonging and Community Engagement at the Toledo Museum of Art. The Director truly appreciates everything that Rhonda has done in helping the transition he made to the Director position. She has been a dogged ambassador for the Library and knows she will continue to be. Ricki Brisbin has taken the official role as Executive Administrative Assistant and we are happy to have her here. Erin Baker is now in the role of Director of Equity, Diversity and Inclusion and the Director is glad to have her here as part of the team of directors. Stephanie Elton’s first day as the Assistant Manager of Communication, Innovation and Strategy was yesterday, she has joined the Library following work as Director of Communications at Toledo Museum of Art. In April, Allison Fiscus will be stepping into her new role as Adult Services Coordinator, a position that has needed to be filled for some time. We congratulate all of these women as they step into new roles. April 5th – April 9th is National Library Week and it also coincides with Ohio Library Council Advocacy Week this year. This is the week to anchor conversations with legislators during this biennium budget year. These are some of the data points the Library will be working on when discussing the story of how relevant we have been to our communities during the pandemic.

  • Customers downloaded over 1 Million items last year, which was a record for the Library
  • 15 Locations served more than half the meals that Connecting Kids to Meals provides: 236,000.
  • 200,000 Computer sessions: these sessions helped students connect to school assignments and others to complete assistance forms like unemployment, pandemic assistance, etc.
  • Vaccine help: in the past week or so the Library has helped more than 1,000 people make appointments.

Throughout the pandemic the Library has looked for ways to step up to help, and that has happened in a number of ways. The Director really appreciates all the work the staff have done and continue to do in support of our communities.

Employment Report  The Employment Report was approved on motion of Mr. Dansack, seconded by Mr. Alexander; all voted aye, motion carried.

         Appointments

Employee Agency Grade Salary Date
Stephanie Elton Communication Innovations & Strategy I* $77,019.34 03/24/2021

Payroll Changes

Employee From To
 
3/1/2021 Human Resources Director’s Office
Erin Baker Coordinator Organizational Learning Director of Equity, Diversity & Inclusion
Promotion/Transfer Gr K*  St 4 Gr L*  St 4
Exempt FT $91,308.45 Exempt FT $99,424.26
 
3/5/2021 Development Office Development Office
Kathy Selking Development Manager Director of Development, Affinity & Events
Title Change Gr L*  St 7 Gr L*  St 7
Exempt FT $111,123.77 Exempt FT $111,123.77
 
3/5/2021 Director’s Office Director’s Office
Rhonda Sewell Manager External & Governmental Affairs Director of Governmental & External
Title Change Gr J  St 7 Gr J  St 7
Exempt FT $93,689.88 Exempt FT $93,689.88
 
3/21/2021 Director’s Office Director’s Office
Richelle Brisbin Acting Executive Administrative Assistant Executive Administrative Assistant
Promotion/Transfer Gr F*  St 8 Gr H*  St 4
Exempt FT $68,533.33 Exempt FT $70,868.81
 

Separations

Employee Agency Date
Administration Rhonda Sewell Director’ Office 04/06/2021
Custodian Corey Compton Facilities & Operations 03/19/2021

Tuition Expenditures  Tuition expenditures were approved on motion of Mr. Alexander, seconded by Mrs. Odesky; all voted aye, motion carried.

School Name Amount
Wayne State University Lauren Howald $1,500
Wayne State University Laura Owen $1,500
Wayne State University Morgan Rinckey $1,500

Financial Reports  The financial reports for the month of February were accepted by the Board as presented on motion of Mr. Jordan, seconded by Mrs. Odesky; all voted aye, motion carried.

Tax Receipts

Opening Balance $1,662,702.87
Real Property Tax 3,000,000.00
February Public Library Fund 1,600,967.13
2021 Year to Date $6,263,670.00

Vouchers Approved  The Board approved payment of the following Schedule of Vouchers for February 2021 on motion of Mr. Alexander, seconded by Mrs. Odesky; all voted aye, motion carried.

General Fund $2,645,205.40
Coronavirus Relief Fund (CRF) 9,418.01
Building & Repair Fund 0.00
Capital Projects Note Fund 11,010.00
Total Health Care 324,787.31
Gift Funds 0.00
Trust Funds 667.50
Total: $2,991,088.22

Interim Funds Activity  Interim Funds transaction were approved as listed below on motion of Mrs. Odesky, seconded by Mr. Dansack; all voted aye, motion carried.

Maturities Investments Balance
Opening Balance $12,400,399.34
STAR @ 1.77% 11,010.00
Huntington @ 0.20% 1,875,231.50 4,200,000.00
February – Interest 242.40
Ending Balance $1,886,241.50 $4,200,242.40 $14,714,400.24
Breakdown of Funds:
General & Insurance Fund  $ 8,936,800.08
Building & Repair Fund     4,153,964.57
Gift Fund        182,714.46
Capital Projects Fund     1,440,921.13
$14,714,400.24

Trust Fund Activity  Trust Fund Activity was approved on motion of Mr. Alexander, seconded by Mr. Salas; all voted aye, motion carried.

Maturities Investments Balance
Opening Balance $650,000.00
No Activity
Ending Balance $0.00 $0.00 $650,000.00

Clarification of Board Bylaws Language  The Finance Committee met on Wednesday, March 24th, to review the Board Bylaws regarding ordinary operating expenditures in excess of $100,000. Article V, Section 3 of the Bylaws of the Board of Trustees indicates that ordinary operating expenditures in excess of $100,000 shall be brought to the Board for approval. At the February meeting of the Board of Trustees, the Finance Committee brought forward an invoice requiring approval for the renewal of the Library’s Integrated Library System. This prompted a discussion about the intent of the aforementioned Bylaw update, specifically whether approval was needed for recurring standard operating expenses that may exceed $100,000. It is the Finance Committee’s interpretation that the Bylaws update was intended to add a layer of security and accountability for the Library on new expenses. With this in mind the Finance Committee recommended the a clarification to Article V, Section 3 of the Bylaws to read:

Ordinary operating expenditures may be incurred with approval of the Director, without prior consent of the Board. Such expenditures, with the exception of materials, existing contract renewals or purchases previously reviewed by the board, shall not exceed $100,000 per order. Whenever feasible, competitive bids shall be acquired for purchases and/or repairs.

Mr. Salas moved for approval, Mr. Alexander seconded; all voted aye, motioned carried.

Reynolds Corners Restroom Renovation Project   On Tuesday, February 16th, at noon, sealed bids were due for the Reynolds Corners Restroom renovation project. Due to a level three snow emergency in the Toledo area, Library administration delayed the bid due date by one week until February 23rd. The Executive Director/Fiscal Officer was empowered at the February Board meeting to award the Reynolds Corners restroom renovation project to the lowest responsive bidder with full ratification coming back to the Board. There were six responsive bidders for this project.

Adhor Corporation                                                      $90,700

Comte Construction                                                     $86,000

Lathrop                                                                        $113,573

Midwest Contracting                                                   $89,575

The Spieker Company                                                 $97,000

Van Tassel Construction                                             $96,345

The lowest responsive bidder was Comte Construction at $86,000. Mr. Dansack moved for approval, seconded by Mr. Salas; all voted aye motion carried.

Main Library Cooling Tower  The indoor cooling tower at Main Library is at the end of its useful life and is critical to ensure Main Library can maintain comfortable temperatures in the warmer months. On Tuesday, March 16th at noon sealed bids for the Main Library Cooling Tower replacement project were opened. There were two responsive bidders for this project.

Dimech Services                                                         $189,780

Titan Mechanical                                                        $160,000

The Building &Grounds Committee recommends awarding the project to the lowest bidder, Titan Mechanical, at $160,000. Mr. Dansack moved for approval, Mrs. Odesky seconded; all voted aye, motion carried.

Staff Organizations  Brief remarks were heard from Brook Cox, APLE representative and Jon Henley, CWA Representative.

Regular Meeting, April 22, 2021, Main Library  Mrs. Savage announced the next regular meeting of the Board would be on Thursday, April 22, 2021 at 8:30 a.m., at the Main Library, 325 N. Michigan St., Toledo.

Adjournment  There being no further discussion to come before the Board, Mrs. Savage asked for a motion to adjourn the meeting. Motion made by Mrs. Odesky, seconded by Mr. Salas; all voted aye, meeting adjourned 9:02 a.m.

Approved by: _______________________________________________

Susan Savage, President

Attested by: ________________________________________________

Dennis Johnson, Secretary

Date: _________May 27, 2021_______________________________

Toledo Lucas County Public Library
Minutes of Board of Trustees Meeting
May 27, 2021
Main Library          8:30 a.m.

Present  Micheal Alexander, Michael Dansack, Dennis Johnson, Keith Jordan, Sheila Odesky, Jesus Salas, Susan Savage.

Roll Call  The meeting was called to order by Mrs. Savage at 8:30 a.m., followed by roll call.

Minutes  The minutes of the regular meeting March 25, 2021, were approved on motion of Mr. Johnson, seconded by Mr. Dansack; all voted aye, motion carried.

Executive Director’s Comments  Throughout the pandemic th region has continued to flourish and the Library is no exception. Toledo has been named as the top location for small businesses. The Library is part of that vision moving forward bringing new services and working with the community. This is the context for the Library’s new strategic roadmap. The Library engaged Root Inc. to work with us on leadership team development and strategic planning.  Root conducted background interviews, collected data about the Library, and led four, four-hour intensive team building sessions with the leadership team. Mr. Kucsma is excited to share the ground rules, underlying beliefs and strategic priorities that will guide TLCPL over the next four – five years. These have been shared with staff over the last month. An image of all of this was created by Root illustrators who sketched over the sixteen hours that ELT worked together. This is a bold vision, a stake in the ground on how TLCPL will lead and how people use the Library. There are six key strategic priorities for the next four and a half years.

  • Help children learn to read: Success looks like direct measurable impact in the individual lives of children birth – third grade through TLCPL tutoring, reading and teacher outreach programs in direct support of increasing the Kindergarten Readiness Assessment rate and the passing rate of the Third Grade Reading Guarantee.
  • Help students succeed: Success looks like creating pathways to success in the individual lives of students and young adults through participation in TLCPL after-school programs, strategic partnerships, and mentorship programs.
  • Help adults expand their horizons within our areas of expertise: Success looks like 90% of Lucas County residents have an active Library card.
  • Provide technology access: Success looks like every person in Lucas County has access to a computer and Wi-Fi when they need it.
  • Provide technology skills development: Success look like every customer can go to any location, at any time, to meet and/or expand their technology skills.
  • Serve as the go-to community connection and hub: Success look like TLCPL is the institution that community members turn to when they want to engage one another or connect with vital community resources.

The culture of our organization is at the heart of how TCLPL serves the community. The Library has a shared commitment to treat each other with a level of respect and professionalism to serve our community.

Employment Report  The employment report was approved on motion of Mr. Johnson, seconded by Mr. Dansack; all voted aye, motion carried.

Appointments

Employee Agency Grade Salary Date
Robert Bennett II Facilities & Operations Gr 6A* $44,386.66 04/19/2021
James Adlington Facilities & Operations Gr 1A* $32,816.73 05/03/2021
Scott Main Facilities & Operations Gr 1A* $32,816.73 05/03/2021
Michael Williams Facilities & Operations Gr 1A $32,816.73 05/03/2021
Jaren Jackson Public Safety Department Ungraded $23.7823 05/06/2021
Elizabeth Wiley Human Resources Gr F* $70,868.81 05/10/2021
James Adams Facilities & Operations Gr 6A* $47,089.81 05/24/2021
Caleb Jones Facilities & Operations Gr 1A* $32,816.73 05/24/2021

Payroll Changes

Employee From To
 
3/30/2021 King Road Main Shelvers
Holly Yard Shelver Shelver
Return to Former Position Ungraded St 3 Ungraded St 3
CWA Shelver $11.7174 Hourly CWA Shelver $11.7174 Hourly
 
04/04/2021 Reynolds Corners Washington
Cynthia Arias Supervisor Circulation Services II Supervisor Circulation Services III
Promotion/Transfer Gr D  St 7 Gr E  St 6
Exempt FT $55,654.49 Exempt FT $58,498.41
 
04/04/2021 Holland Holland
Morgan Blake Customer Service Clerk I Customer Service Clerk I
Temporary to Permanent Gr 1A*  St 5 Gr 1A*  St 5
CWA FT $35,859.90 CWA FT $35,859.90
 
04/04/2021 Maumee Public Services
Allison Fiscus Regional Manager Adult Services Coordinator
Transfer Gr K  St 1 Gr K  St 1
Exempt FT $80,556.92 Exempt FT $80,556.92
 
04/04/2021 Washington Main Circulation
Janet Forney Acting Supervisor Circulation Services III Supervisor Circulation Services II
Return to Former Position Gr E  St 6 Gr D  St 7
Exempt FT $58,498.41 Exempt FT $55,654.49
 
04/04/2021 Heatherdowns Main Circulation
Shawna Hill Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A*  St 2 Gr 1A*  St 2
CWA PT-II $16.8291 Hourly CWA FT $32,816.73
 
04/04/2021 Heatherdowns Heatherdowns
Theresa Nickerson Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A*  St 3 Gr 1A*  St 3
CWA PT-II $17.3340 Hourly CWA FT $33,801.30
 
04/04/2021 Fact & Fiction Maumee
Rebecca Stanwick Assistant Manager/Librarian IV Acting Manager/Librarian V
Acting Status/Temporary Gr G*  St 3 Gr G*  St 4
Transfer Exempt FT $62,729.83 Exempt FT $65,273.06
 
04/18/2021 Holland Holland
Hannah Grohowski Acting Manager/Librarian VII Regional Manager
Promotion Gr J  St 2 Gr K  St 1
Exempt FT $77,273.67 Exempt FT $80,556.92
 
04/18/2021 Oregon Point Place
Carrie Kondalski Customer Service Clerk II Customer Service Clerk II
Transfer Gr 2A  St 5 Gr 2A  St 5
CWA FT $37,867.99 CWA FT $37,867.99
 
04/18/2021 Washington Washington
Chariti Lockard Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A*  St 2 Gr 1A*  St 2
CWA LPT $16.8291 Hourly CWA FT $32,816.73
 
04/25/2021 Washington Washington
Angela Bronson Acting Manager/Librarian VII Manager/Librarian VII
Promotion/Permanent Gr H  St 4 Gr J  St 1
Transfer Exempt FT $70,868.81 Exempt FT $73,990.22
 
4/25/2021 Holland Holland
Hannah Grohowski Regional Manager Regional Manager
Appointed to Agency Gr K  St 1 Gr K  St 1
Exempt FT $80,556.92 Exempt FT $80,556.92
 
05/02/2021 Computers & Media Computers & Media
Unique Britton Librarian I/Adult Services Librarian I/Adult Services
Permanent Assignment Gr 6A  St 9 Gr 6A  St 9
APLE FT $59,193.50 APLE FT $59,193.50
 
05/02/2021 Children’s Library Lagrange
Kimberley Fisher Librarian II/Children’s Services Librarian II/Youth Services
Classification Gr 7C  St 3 Gr 7C  St 3
Change/Transfer APLE FT $52,439.13 APLE FT $52,439.13
 
05/02/2021 Oregon Oregon
Amber Kroggel Supervisor Circulation Services III Administrative Assistant II
Promotion Gr E  St 7 Gr F  St 6
Exempt FT $60,648.67 Exempt FT $63,885.97
 
05/02/2021 Oregon Children’s Library
Kathryn McGowan Librarian II/Teen Services Librarian II/Children’s Services
Classification Gr 7C  St 9 Gr 7C  St 9
Change/Transfer APLE FT $66,760.93 APLE FT $66,760.93
 
05/02/2021 Toledo Heights Toledo Heights
Ryan Rigaux Acting Manager/Librarian V Manager/Librarian V
Promotion/Appointed Gr G  St 4 Gr H  St 2
To Position Exempt FT $65,273.06 Exempt FT $65,342.60
 
05/02/2021 Facilities & Operations Facilities & Operations
David Scanlan Assistant Superintendent Manager
Job Title Change Gr I  St 9 Gr I  St 9
Exempt FT $92,071.64 Exempt FT $92,071.64
 
05/02/2021 Mobile Services Mobile Services
Franco Vitella Acting Manager/Librarian V Manager/Librarian VI
Promotion/Appointed Gr G*  St 4 Gr I*  St 1
To Position Exempt FT $65,273.06 Exempt FT $67,978.54
 
05/02/2021 West Toledo West Toledo
Alexis Yates Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A*  St 5 Gr 1A*  St 5
CWA PT-I $18.3897 Hourly CWA FT $35,859.90
 
05/16/2021 West Toledo West Toledo
Olivia Drees Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A*  St 1 Gr 1A*  St 1
CWA LPT $16.3390 Hourly CWA PT-II $16.3390 Hourly
 
5/16/2021 South Kent
Celeste Felix-Taylor Regional Manager Regional Manager
Transfer Gr K*  St 1 Gr K*  St 1
Exempt FT $80,556.92 Exempt FT $80,556.92
 
05/16/2021 Oregon Public Services
Amber Kroggel Administrative Assistant II Administrative Assistant II
Transfer Gr F  St 6 Gr F  St 6
Exempt FT $63,885.97 Exempt FT $63,885.97
 
5/16/2021 Toledo Heights Toledo Heights
Morgan Rinckey Librarian I/Children’s Services Librarian II/Children’s Services
Promotion Gr 6C  St 2 Gr 7C  St 1
APLE FT $43,948.97 APLE FT $47,563.93
 
05/16/2021 Main Circulation Oregon
Andrew Scouten Customer Service Clerk II Customer Service Clerk II
Transfer Gr 2A*  St 4 Gr 2A*  St 4
CWA FT $36,764.94 CWA FT $36,764.94
 
5/16/2021 Kent Maumee
Susan Skitowski Regional Manager Regional Manager
Transfer Gr K+  St 9 Gr K+  St 9
Red Circled – Frozen Exempt FT $125,924.01 Exempt FT $125,924.01
 
5/16/2021 Maumee Fact & Fiction
Rebecca Stanwick Acting Manager/Librarian V Assistant Manager/Librarian IV
Return to Former Position Gr G*  St 4 Gr G*  St 3
Exempt FT $65,273.06 Exempt FT $62,729.83
 

Separations

  Employee Agency Date
Administration Rhonda Sewell Director’s Office 05/06/2021
Clerical Tahjeri Wilson Main Circulation 05/05/2021
Joyce Moser Lagrange 06/04/2021
Custodian Kevin Gilford – Retirement Washington 05/21/2021
Antonio Quintanilla Facilities & Operations 05/21/2021
Librarian Catashia Haskins Point Place 05/21/2021
Jillana Williams Ready to Read 06/02/2021
Maintenance Christopher Korzec Facilities & Operations 04/16/2021
Michael Markowiak Facilities & Operations 05/07/2021
Security Thomas Gonzales – Retro 02/18/2020 Public Safety 03/30/2021
Michael Wright – Retro 03/10/2020 Public Safety 03/30/2021
Sub Shirley Haenggi – Retro 03/09/2020 HR Sub 04/26/2021

Holiday Closing  Library Administration requested Board approval of the Library’s holiday schedule for the upcoming Independence Day Holiday and recommended closing the Library on Monday, July 5th, 2021. Mrs. Odesky moved approval of these closings, seconded by Mr. Alexander; all voted aye, motion carried.

Financial Report  The financial reports for the months ending March 31st, 2021, and April 30, 2021, were accepted by the Board as presented on motion of Mr. Dansack, seconded by Mr. Jordan; all voted aye, motion carried.

Tax Receipts March

Opening Balance   $6,263,670.00
Real Property Tax 10,226,723.41
March Public Library Fund 1,326,906.40
2021 Year to Date $17,817,299.81

 

 

 Tax Receipts April

Opening Balance   $17,817,299.81
Real Property Tax   0.00
April Public Library Fund    1,132,923.50
2021 Year to Date   $18,950,223.31

Vouchers Approved  The Board approved payment of the following Schedule of Vouchers for March and April on motion of Mr. Johnson, seconded by Mr. Dansack; all voted aye, motion carried.

March 2021

General Fund $3,546,422.07
Coronavirus Relief Fund (CRF) 699.35
Building & Repair Fund 0.00
Capital Projects Note Fund 1,987.50
Total Health Care 407,674.32
Gift Funds 0.00
Trust Funds 12,735.00
Total: $3,969,518.24

 April 2021

General Fund $3,523,479.83
Coronavirus Relief Fund (CRF) 9,508.00
Building & Repair Fund 0.00
Capital Projects Note Fund 44,923.20
Total Health Care 331,357.41
Gift Funds 739.95
Trust Funds 2,067.50
Total:   $3,912,075.89

Interim Funds Activity  Interim Funds Transaction were approved as listed below on motion of Mr. Dansack, seconded by Mr. Alexander; all voted aye, motion carried.

March 2021

  Maturities Investments Balance
Opening Balance      $14,714,400.24
STAR @ 1.77% 1,987.50 10,400,000.00  
Huntington @ 0.20% 2,831,951.87  
March – Interest 321.93  
Ending Balance $2,833,939.37 $10,400,321.93 $22,280,782.80
Breakdown of Funds:  
General & Insurance Fund $ 16,504,991.44  
Building & Repair Fund 4,154,041.70  
Gift Fund 182,725.17  
Capital Projects Fund 1,439,024.49  
$22,280,782.80    

April 2021

  Maturities Investments Balance
Opening Balance   $22,280,782.80
STAR @ 1.77% 45,663.15 450,000.00  
Huntington @ 0.20% 2,553,223.94  
 April- Interest 310.36  
Ending Balance $2,598,887.09 $450,310.36 $20,132,206.07
Breakdown of Funds:  
General & Insurance Fund  $ 14,401,900.99  
Building & Repair Fund       4,154,116.35  
Gift Fund          181,995.27  
Capital Projects Fund       1,394,193.46  
$20,132,206.07    

 

Depository Agreements  On May 23,2019 the Board passed a motion to renew two depository agreements, one with PNC Bank and one with Huntington National Bank. The intent of the motion on May 23, 2019, was to renew these two expiring depository agreements to align with the Fifth Third Bank depository agreements, which has an expiration date of December 31, 2021. The Finance committee recommended the Board approved an amendment to the May 23, 2019, motion to read…

In order to maintain continuity in daily operations, the administration, in consultation with the Finance Committee, is recommending that the depository agreements with PNC Bank and Huntington National Bank, which expire May 31, 2019, be renewed for a two-and-a-half-year period. The Finance Committee requests Board approval to renew the depository agreements for the period June 1, 2019, through December 31, 2019, continuing all current conditions under Chapter 135 of the Ohio Revised code and the Library’s Investment Policy.

Mr. Johnson moved for the amendment to be approved, seconded by Mr. Salas; all voted aye, motion carried.

Dell Computers and Bibliotecha Invoices  Article V, Section 3 of the Bylaws of the board of Trustees indicates that ordinary operating expenditures in excess of $100,000 shall be brought to the Board for approval. The Finance Committee met with Library administration on Tuesday, May 25,2021 to discuss replacing computers and accessories from Dell and remote lockers from Bibliotecha. The remote locker purchase allows the Library to expand hold pickups at Sanger and Reynolds Corners branches and increase capacity at some locations where remote lockers are currently installed. The Dell invoice for the computers and accessories is for $163,939.72 and the Bibliotecha invoice for the remote lockers is for $208,932.05. The Finance Committee recommended that the Board approve these purchases. Mr. Johnson moved for approval, Mr. Jordan seconded; all voted aye, motion carried.

Reynolds Corners Restroom Project Change Order  The Library has been working with Comte Construction since April to renovate the men’s and women’s restroom at the Reynolds Corners Branch Library. The Building and Grounds Committee met on Mary 25, 2021 with Library administration to review the following change order item by item. The total value for changes amounts to $3,987. Mr. Dansack moved for approval, Mr. Johnson seconded; all voted aye, motion carried.

  1. Modification to Emergency Light Type                                       $233
  2. Water Supply Valve Change $500
  3. Floor Leveling $875
  4. Exhaust Fan Replacement (Men’s and Women’s) $1,742
  5. Electrical Rework in Custodial Closet Wall $637

Main Cooling Tower Change Order  Library Administration has been working on replacing a large cooling tower at Main Library. The Building and Grounds committee met with Library administration on May 25, 2021 to review a change which requires increasing the exhaust damper size that was specified to better fit the opening of the roof and the new cooling tower. This increased damper size will result in a change order to the project in the amount of $1,732. The Building and Grounds Committee recommends approval. Mr. Dansack moved for approval, Mrs. Odesky seconded; all voted aye, motion carried.

Staff Organizations  Brief remarks were heard from Brooke Cox, APLE representative and Jon Henley, CWA representative.

Regular Meeting, June 24, 2021, Main Library  Mrs. Savage announced that the next regular meeting of the Board would be on Thursday, June 24, 2021, at 8:30 a.m., at the Main Library, 325 N. Michigan St., Toledo.

Adjournment  There being no further business to come before the Board, Mrs. Savage asked for a motion to adjourn the meeting. Motion made by Mr. Johnson, seconded by Mr. Jordan; all voted ay, meeting adjourned at 9:07 p.m.

Approved by: _______________________________________________

Susan Savage, President

Attested by: ________________________________________________

Dennis Johnson, Secretary

Date: _________June 24, 2021         _____________________________

Toledo Lucas County Public Library
Minutes of Board of Trustees Meeting
June 24, 2021
Main Library          8:30 a.m.

Present  Micheal Alexander, Michael Dansack, Keith Jordan, Sheila Odesky, Jesus Salas, Susan Savage.

Roll Call  The meeting was called to order by Mrs. Savage at 8:30 a.m., followed by roll call.

Minutes  The minutes of the regular meeting May 27, 2021 were approved on motion of Mr. Dansack, seconded by Mr. Alexander; all voted aye, motion carried.

Executive Director’s Comments  Many of TLCPL’s teams pulled together for Juneteenth celebrations. This included a table at the African American Legacy Project event celebrating the 100th anniversary of the Negro Baseball League in Toledo. The Library was also supported two other initiatives: the celebration at the Frederick Douglas Center and the Out of the Dark exhibit at the Toledo Museum of Art. There are many things in the Board Report this month that shows all of the work TLCPL is doing right now.

Employment Report  The employment report was approved on motion of Mr. Alexander, seconded by Mr. Jordan; all voted aye, motion carried.

Appointments

Employee Agency Grade Salary Date
None

Payroll Changes

Employee From To
 
5/30/2021 Mobile Services Fact & Fiction
Gretchen Black Librarian II/Adult Services Librarian II/Adult Services
Transfer Gr 7A  St 9 Gr 7A  St 9
APLE FT $66,760.93 APLE FT $66,760.93
 
5/30/2021 Mobile Services Heatherdowns
Olivia Ruffin Shelver Customer Service Clerk
Promotion/Transfer Ungraded St 1 Gr 1A*  St 1
CWA Shelver $11.1689 Hourly CWA PT-II $16.3390 Hourly
 
5/30/2021 West Toledo King Road
John Campbell Customer Service Clerk I Customer Service Clerk I
Transfer Gr 1  St 4 Gr 1  St 4
CWA FT $36,485.99 CWA FT $36,485.99
 
5/30/2021 Locke Locke
Joseph Cowley Acting Manager/Librarian V Manager/Librarian V
Promotion Gr G  St 3 Gr H  St 2
Exempt FT $62,729.83 Exempt FT $65,342.60
 
5/30/2021 Mobile Services Main Circulation
Catherine Romstadt Customer Service Clerk II Customer Service Clerk II
Transfer Gr 2  St 7 Gr 2  St 7
CWA FT $41,364.39 CWA FT $41,364.39
 
5/30/2021 West Toledo West Toledo
Olivia Drees Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A*  St 1 Gr 1A*  St 1
CWA PT-II $16.3390 Hourly CWA FT $31,860.98
 
5/30/2021 West Toledo West Toledo
Mya Jones Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A*  St 3 Gr 1A*  St 3
CWA FT $33,801.30 CWA FT $17.3340 Hourly
 
5/30/2021 Waterville West Toledo
Jennifer Green Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A*  St 1 Gr 1A*  St 1
CWA LPT $16.3390 Hourly CWA PT-I $16.3390 Hourly
 
6/7/2021 Toledo Heights Toledo Heights
Ryan Rigaux Manager/Librarian V Manager/Librarian V
Salary Adjustment Gr H  St 2 Gr H  St 3
Retro 05/02/2021 Exempt FT $65,342.60 Exempt FT $68,117.18
 
6/13/2021 King Road Reynolds Corners
Leigh Dorr Customer Service Clerk I Supervisor Circulation Services I
Promotion/Transfer Gr 1A  St 4 Gr C  St 1
CWA FT $34,815.28 Exempt FT $40,324.71
 
6/13/2021 Reynolds Corners Reynolds Corners
Karen Herren Shelver Shelver
Permanent Transfer Ungraded St 1 Ungraded St 1
CWA Shelver $11.1689 Hourly CWA Shelver $11.1689 Hourly
 
6/13/2021 Computers & Media South
Rebecca Ransberger Assistant Manager/Studio Lab Manager/Librarian V
Promotion/Transfer Gr G*  St 6 Gr H*  St 5
Exempt FT $70,475.83 Exempt FT $73,643.40
 
6/13/2021 Washington Washington
Chariti Lockard Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A*  St 2 Gr 1A*  St 2
CWA FT $32,816.73 CWA LPT $16.8291 Hourly
 
6/13/2021 Washington Washington
Sam Ponke Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A*  St 2 Gr 1A*  St 2
CWA LPT $16.8291 Hourly CWA FT $32,816.73
 
6/13/2021 Facilities & Operations Facilities & Operations
James Adams Maintenance Worker Maintenance Technician
Title Change Gr 6A*  St 5 Gr 6A*  St 5
CWA FT $47,089.81 CWA FT $47,089.81
 
6/13/2021 Facilities & Operations Facilities & Operations
Robert Bennett Maintenance Worker Maintenance Technician
Title Change Gr 6A*  St 3 Gr 6A*  St 3
CWA FT $44,386.66 CWA FT $44,386.66
 
6/13/2021 Facilities & Operations Facilities & Operations
Raymond Conners Maintenance Worker Maintenance Technician
Title Change Gr 6  St 7 Gr 6  St 7
CWA FT $52,309.25 CWA FT $52,309.25
 
6/13/2021 Facilities & Operations Facilities & Operations
Jeffrey Johnson Maintenance Worker Maintenance Technician
Title Change Gr 6A*  St 5 Gr 6A*  St 5
CWA FT $47,089.81 CWA FT $47,089.81
 
6/13/2021 Facilities & Operations Facilities & Operations
John Sutton Maintenance Worker Maintenance Technician
Title Change Gr 6  St 7 Gr 6  St 7
CWA FT $52,309.25 CWA FT $52,309.25
 
6/18/2021 Facilities & Operations Facilities & Operations
Diana Thomas Custodian I Custodian I
Equity Adjustment Gr 1A*  St 1 Gr 1A*  St 2
Retro 10/07/2019 CWA FT $31,860.98 CWA FT $32,816.73
 
6/13/2021 Facilities & Operations Facilities & Operations
Brent Zietlow Maintenance Worker Maintenance Technician
Title Change Gr 6A*  St 5 Gr 6A*  St 5
CWA FT $47,089.81 CWA FT $47,089.81

 Separations

Employee Agency Date
Administration Duane Ackley – Retirement Information Technology 07/31/2021
Barbara Trevino – Retirement West Toledo 08/31/2021
Clerical Esperanza Rios Heatherdowns 06/03/2021
Lisa Selmek – Retro 06/12/2021 King 06/16/2021
Librarian Amber Painter Computers & Media 06/11/2021

Resolution 1 – 2021 Update to OPERS Pick-Up  On November 21, 2019 the Library Board of Trustees passed a motion adding Grade N to the Library’s Salary Schedule.  The Board had previously approved participation in the Ohio Public Employee’s statutorily required contribution to OPERS for certain classes of employees and treats contributions to OPERS as an employer contribution under Internal Revenue Code Section 414(h)(2). The board previously eliminated the OPERS pick-up benefit for the Exempt class of employees in grades A through M for employees hired after January 1, 2015. The following resolution was adopted by the board on motion of Mrs. Odesky, seconded by Mr. Alexander; all voted aye, motion carried.

Now therefore be it resolved that the Library will continue to participate in the Ohio Public Employee’s statutorily required contribution to OPERS for employees in grades A through N hired before January 1, 2015 and the Library will not participate in the Ohio Public Employee’s statutorily required contribution for employees in grades A through N for employees hired after January 1, 2015.

Financial Report  The financial report for the month ending May 31st, 2021 were accepted by the Board as presented on motion of Mr. Dansack, seconded by Mr. Jordan; all voted aye, motion carried.

Tax Receipts May 

Opening Balance $18,950,223.31
Real Property Tax 0.00
May Public Library Fund  $ 1,573,849.17
2021 Year to Date $20,524,072.48

Vouchers Approved  The Board approved payment of the following schedule of Vouchers for May 2021 on motion of Mr. Jordan, seconded by Mr. Alexander; all voted aye, motion carried.

General Fund $2,614,932.19
Coronavirus Relief Fund (CRF) 0.00
Building & Repair Fund 0.00
Capital Projects Note Fund 80,998.00
Total Health Care 460,097.81
Gift Funds 1,610.28
Trust Funds 617.50
Total: $3,158,255.78

Interim Funds Activity Interim Funds Transactions were approved as listed below on motion of Mr. Dansack, seconded by Mr. Jordan; all voted aye, motion carried.

  Maturities Investments Balance
Opening Balance   $20,132,206.07
STAR @ 1.77% 82,608.28 1,800,000.00  
Huntington @ 0.20% 2,935,507.26  
 April- Interest 301.75  
Ending Balance $3,018,115.54 $1,800,301.75 $18,914,392.28
Breakdown of Funds:
General & Insurance Fund  $ 13,266,517.74  
Building & Repair Fund       4,154,193.49  
Gift Fund          180,395.11  
Capital Projects Fund       1,313,285.94  
$18,914,392.28    

Trust Fund Activity  Trust Fund Activity was approved on motion of Mr. Dansack, seconded by Mr. Alexander; all voted aye, motion carried.

  Maturities Investments Balance
Opening Balance $650,000.00
No Activity
Ending Balance $0.00 $0.00 $650,000.00

2022 Estimated Budget Request  The Finance Committee met on June 21, 2021 and reviewed the proposed Budget Request for 2022. This request complies with State Law and must be transmitted to the Lucas County Budget Commission on or before July 15, 2021. Mr. Salas moved for approval of the proposed 2022 Budget Request, seconded by Mrs. Odesky; all voted aye, motion carried.   

Staff Organizations  Brief remarks were heard from Brooke Cox, APLE representative and Jon Henley, CWA representative.

The TLCPL Way Terri Carroll, Director of Communications, Innovation and Strategy presented a new Vision and Values video where the Executive Leadership Team talks about the new path forward for the Strategic Priorities and Road Map.

Regular Meeting  Mrs. Savage announced the next regular meeting of the Board would be on Thursday, July 22, 2021 at 8:30 a.m. at the Main Library, 325 N. Michigan St., Toledo.

Adjournment  There being no further discussion to come before the Board, Mrs. Savage asked for a motion to adjourn the meeting. Motion made by Mr. Alexander, seconded by Mr. Dansack; all voted aye, meeting adjourned at 9:07 a.m.

Approved by: _______________________________________________

Susan Savage, President

Attested by: ________________________________________________

Dennis Johnson, Secretary

Date: _________July 22, 2021         _____________________________

Toledo Lucas County Public Library
Minutes of Board of Trustees Meeting
July 22, 2021
Main Library          8:30 a.m.

Present  Dennis Johnson, Keith Jordan, Sheila Odesky, Jesus Salas, Susan Savage

Roll Call  The meeting was called to order by Mrs. Savage at 8:30 a.m., followed by roll call.

Minutes  The minutes of the regular meeting June 24, 2021, were approved on motion of Mr. Jordan, seconded by Mrs. Odesky.

Resolution 2 – 2021 honoring Raymond Conners The Board unanimously adopted a Resolution of Appreciation honoring Raymond Conners on motion of Mrs. Savage, seconded by Mr. Johnson; all voted aye, motion carried. Mr. Conners has for thirty-two years added solutions when problem-solving and contributed ideas when concerning the upkeep of Library spaces. Mr. Conners has served as a Custodian at Sylvania branch and Maintenance Assistant with Facilities and Operations. Most recently Mr. Conners served as a Maintenance Worker in the Facilities and Operations department.

Note: A copy of the resolution is attached to these official minutes.

Resolution 3 – 2021 honoring Barb Trevino The Board unanimously adopted a Resolution of Appreciation honoring Barb Trevino on motion of Mrs. Savage, seconded by Mrs. Odesky; all voted ay, motion carried. Ms. Trevino has for twenty-five years performed tasks accurately and has been an asset to the system, applying the Library values to her daily tasks and responsibilities. Ms. Trevino has served as a Page, Circulation Clerk I, Supervisor Circulation Services at Kent, Point Place, Lagrange, Birmingham, and West Toledo most recently.

Note: A copy of the resolution is attached to these official minutes.

Executive Director’s Comments  Congratulations to the two staff members retiring today. They represent a total of fifty-seven years of experience with the Library. The Director would like to highlight a few things in the Board Report, including all the Juneteenth celebrations that TLCPL participated in; including a range of activities for  Immigrant Heritage month. Through a grant from Old Navy TLCPL provided t-shirts to new citizens, and one of the stories was featured on Good Morning America. Monday following the July 4th holiday marked a transition away from much of our COVID-19 protocol,  It also means an opportunity for us to transition from managing day-to-day to being able to start doing long-term thinking. The learning strategies that are highlighted in your packet this month are part of that. These new learning plans are customized to the staff members’ job title and include EDI, safety, job task, and leadership development. This plan will help staff to develop skills at any location and our customers to receive excellent customer service. This all started with the six-month leadership session that recently culminated in the TCLPL Way packet for all leaders in the Library. This gives flow charts for dealing with staff, suggestions about language, and valuable tools for managing our people here at the Library.

Employment Report  The employment report was approved on motion of Mr. Johnson, seconded by Mr. Salas; all voted aye, motion carried.

         Appointments

Employee Agency Grade Salary Date
Lori Graham Holland – Rehire Step 1 $9.0000 06/28/2021
Olivia Corner Waterville – Rehire Step 1 $9.0000 06/30/3021
Raven Barrera Waterville Gr 1A* $16.3390 07/12/2021
Johnnie Betts Holland Gr 1A* $16.3390 07/12/2021
Cade Clem King Road – Rehire Step 2 $9.5000 07/12/2021
Janice Dingess Oregon Gr 1A* $16.3390 07/12/2021
Matthew Klein King Road Gr 1A* $16.3390 07/12/2021
Autumn Vasquez Mott – Rehire Step 2 $9.5000 07/12/2021
Kathryn Zielinski Human Resources Gr 1A* $16.3390 07/12/2021

         Payroll Changes

Employee From To
 
6/18/2021 Facilities & Operations Facilities & Operations
Diana Thomas Custodian I Custodian I
Equity Adjustment Gr 1A*  St 1 Gr 1A*  St 2
Retro 10/07/2019 CWA FT $31,860.98 CWA FT $32,816.73
 
6/27/2021 Locke Waterville
John Cook Librarian II/Youth Services Librarian II/Youth Services
Transfer Gr 7C  St 8 Gr 7C  St 8
APLE FT $65,005.91 APLE FT $65,005.91
 
6/27/2021 Reynolds Corners Reynolds Corners
Jennifer Day Librarian II/Adult Services Librarian II/Adult Services
Permanent Transfer Gr 7A  St 9 Gr 7A  St 9
APLE FT $66,760.93 APLE FT $66,760.93
6/27/2021 Sanger Mobile Services
Carol Del Signore Shelver Shelver
Transfer Ungraded St 1 Ungraded St 1
CWA Shelver $11.1689 Hourly CWA Shelver $11.1689 Hourly
 
6/27/2021 Facilities & Operations Washington
Keith Langlois Custodian I Custodian II
Promotion/Transfer Gr 1A*  St 3 Gr 2A*  St 3
CWA FT $33,801.30 CWA FT $35,694.15
 
6/27/2021 Point Place Oregon
Stephanie Sherlock Supervisor Circulation Services II Supervisor Circulation Services III
Promotion/Transfer Gr D  St 6 Gr E  St 5
Exempt FT $53,712.39 Exempt FT $56,371.11
 
6/27/2021 Locke Locke
Heather Weaver Librarian I/Generalist Librarian I/Youth Services
Classification Change & Gr 6A  St 8 Gr 6A  St 8
Status Change APLE FT $57,637.76 APLE FT $57,637.76
 
7/8/2021 Main Circulation Main Circulation
Susan Roudebush Assist. Manager Circulation/Materials Use Circulation & Customer Service Coord.
Title Change Gr G  St 7 Gr G  St 7
Exempt FT $73,227.04 Exempt FT $73,227.04
 
7/11/2021 Maumee Main Circulation
Kathryn Fletcher Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A*  St 1 Gr 1A*  St 1
CWA LPT $16,3390 Hourly CWA FT $31,860.98
 
7/11/2021 Main Circulation Heatherdowns
Claire Murphy Customer Service Clerk II Customer Service Clerk II
Transfer Gr 2A  St 5 Gr 2A  St 5
CWA PT-II $19.4195 Hourly CWA PT-II $19.4195 Hourly
 
7/11/2021 Heatherdowns Main Circulation
Theresa Nickerson Customer Service Clerk I Customer Service Clerk I
Transfer Gr 1A*  St 3 Gr 1A*  St 3
CWA FT $33,801.30 CWA FT $33,801.30
 
7/11/2021 Reynolds Corners King Road
Christopher Roth Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A*  St 2 Gr 1A*  St 2
CWA PT-II $16.8291 Hourly CWA FT $32,816.73
 

  Separations

  Employee Agency Date
Clerical Carrie Kondalski – Termination Point Place 7/15/2021
Maintenance Raymond Conners – Retirement Facilities & Operations 7/31/2021

CWA Contract Addendum  In September 2020, the Communication Workers of America (CWA), Local 4319 – Library Unit and the Library executed a Memorandum of Understanding to extend the existing collective bargaining agreement for an eighteen-month period. As revenue projections for the Library have become clearer, Library administration and CWA have agreed to a revised expiration date of September 23, 2021, for the extended agreement, with the intent of negotiating a successor collective bargaining agreement at that time. The Personnel Committee has reviewed the proposed amendment to the 2020 Memorandum of Understanding with CWA and recommends approval. Mrs. Odesky moved for approval, seconded by Mr. Johnson; all voted aye, motion carried.

APLE Contract Addendum  In October 2020, the Association of Public Library (APLE) – TAAP – UAW- Local 5242 and the Library executed a Letter of Agreement to extend the existing collective bargaining agreement for an eighteen-month period. As revenue projections for the Library have become clearer, Library administration and APLE have agreed to a revised expiration date of October 21, 2021, for the extended agreement, with the intent of negotiating a successor collective bargaining agreement at that time. The Personnel Committee has reviewed the proposed Addendum to the October 2020 Letter of Agreement with APLE and recommends approval. Mrs. Odesky moved for approval, seconded by Mr. Johnson; all voted aye, motion carried.

Financial Report  The financial reports for the month ending June 30th, 2021, were accepted by the Board as presented on motion of Mr. Johnson, seconded by Mr. Jordan; all voted aye, motion carried.

Tax Receipts June

Opening Balance $20,524,072.48
Real Property Tax 0.00
June Public Library Fund $2,021,052.48
2021 Year to Date $22,545,124.96

Vouchers Approved  The Board approved payment of the following schedule of Vouchers for June 2021 on motion of Mr. Jordan, seconded by Mr. Salas; all voted aye, motion approved.

 General Fund $5,607,170.75
Coronavirus Relief Fund (CRF) 0.00
Building & Repair Fund 0.00
Capital Projects Note Fund 10,897.42
Total Health Care 284,111.37
Gift Funds 5,216.97
Trust Funds 617.50
Total: $5,908,014.01

Interim Funds Activity  Interim Funds Transactions were approved as listed below on motion of Mr. Johnson, seconded by Mrs. Odesky; all voted aye, motion approved.

Maturities Investments Balance
Opening Balance $18,914,392.28
STAR @ 1.77% 16,114.39 2,029,131.11
Huntington @ 0.20% 3,071,252.44
 June – Interest 263.77
Ending Balance $3,087,366.83 $2,029,394.88 $17,856,420.33
Breakdown of Funds:
General & Insurance Fund  $ 12,224,511.62
Building & Repair Fund       4,154,245.64
Gift Fund          175,188.21
Capital Projects Fund       1,302,474.86
$17,856,420.33

Trust Fund Activity  Trust Fund Activity was approved on motion of Mr. Salas, seconded by Mrs. Odesky; all voted aye, motion carried.

  Maturities Investments Balance
Opening Balance $650,000.00
No Activity
Ending Balance $0.00 $0.00 $650,000.00

Public Book Scanner Purchase  The Finance Committee met with Library administration on Tuesday, July 20th, 2021, to discuss replacing end-of-life public book scanners that are in high demand. The replacement of these scanners allows customers to scan photographs and documents and save the image to multiple locations or send it to the copier to be printed. The new scanners support text translation up to 192 languages. Library administration solicited quotes for this project and there were two bidders.

TBS                 $106,390

ScannX           $113,524

The Finance Committee recommended the Board approve the lowest responsive bidder, TBS as well as an additional 5% ($5,318) as a contingency to manage minor discrepancies with the order to be used at the discretion of the Fiscal Officer. Mr. Johnson moved for approval, seconded by Mrs. Odesky; all voted aye, motion carried.

Modification of 2021 Appropriation Schedule In consultation with Administration, the Finance Committee recommended the following modification to reconcile the Library’s line-item accounts:

FROM

Travel – Conference/Meeting             53130              $11,200

TO

Taxes/Assessment                              57210              $11,200

Mr. Johnson moved for approval, seconded by Mr. Jordan; all voted aye, motion approved.

Reynolds Corners Restroom Project Final Change Order  The Library has been working with Comte Construction since April to renovate the men’s and women’s public restrooms at the Reynolds Corners branch library, which were completed on time and under budget. The Building and Grounds Committee met on July 20th, 2021, with Library administration to review the following change order.

Repairs to Fountain Conduit and Power Feed            $1,462.50

The total value for changes is $1,462.50. The Finance Committee recommended Board approval. Mr. Johnson moved for approval, Mr. Salas seconded; all voted aye, motion carried.

Heatherdowns and West Toledo Parking Lot Asphalt Project  On Tuesday, June 29th, 2021, at noon, sealed bids were due for the Heatherdowns and West Toledo parking lot asphalt project. The Heatherdowns parking lot and portions of the West Toledo asphalt parking lot are heavily degraded and are in need of replacement. Library administration solicited bids and there were four responsive bidders for this project.

Geddis Paving and Excavating                                   $237,577

Expercon LLC                                                            $245,927

Schoen, Inc.                                                                $262,500

Henry W Bergman, Inc.                                             $262,665

The Building and Grounds Committee recommended the Board approve the lowest responsive bidder, Geddis Paving and Excavating at $237,577 as well as an additional 10% ($23,758) to manage minor change orders that typical construction projects incur. Mr. Johnson moved for approval, seconded by Mr. Jordan; all voted aye, motion carried.

Staff Organizations  Brief remarks were heard from Brooke Cox, APLE representative and Jon Henley, CWA representative.

Regular Meeting  Mrs. Savage announced the next regular meeting of the Board would be on Thursday, August 26, 2021, at 8:30 a.m. at the Main Library, 325 N. Michigan St., Toledo.

Adjournment  There being no further discussion to come before the Board, Mrs. Savage asked for a motion to adjourn the meeting. Motion made by Mr. Johnson, seconded by Mr. Salas; all voted aye, meeting adjourned at 8:57 a.m.

Approved by: _______________________________________________

Susan Savage, President

Attested by: ________________________________________________

Dennis Johnson, Secretary

Date: _________August 26,2021         _____________________________

Toledo Lucas County Public Library
Minutes of Board of Trustees Meeting
August 26, 2021
Main Library          8:30 a.m.

Present  Micheal Alexander, Dennis Johnson, Keith Jordan, Sheila Odesky, Jesus Salas, Susan Savage

Roll Call  The meeting was called to order by Mrs. Savage at 8:30 a.m., followed by roll call.

Minutes  The minutes of the regular meeting July 22, 2021, were approved on motion of Mr. Johnson, seconded by Mrs. Odesky; all voted aye, motion carried.

Executive Director’s Comments  Mr. Kucsma offered condolences to the family, friends, and coworkers of two former employees. Aerielle Hackley Williams and Anne French, two former TLCPL pages who passed away recently. There are a few exciting things to mention that will be happening over the next couple of weeks. The Teacher Connection bags that will be going out to all teachers in Lucas County public schools. These bags include a letter from Nancy Eames, Youth Services Coordinator, highlighting how the Library can help teachers, a classroom poster with TLCPL resources for students, sharpened pencils for students, and postcards with contact information to introduce the librarians at the local branch. These bags are a systematic approach for librarians to do their engagement work with the schools this year. TLCPL is the recipient of the 2021 Governor’s Distinguished Hispanic Ohioan Award, Nuestra Familia. This award comes from the State of Ohio’s Commission on Hispanic and Latino Affairs. Thank you to Celeste Felix Taylor for her hard work that this award honors and her work that establishes her branches as a community hub. Ohio Means Jobs has been using the workspace on the garage level. They will be using this space over the next couple of months while they transition to a new office. The work they do aligns with the Library’s priorities helping with resumes and applying for jobs. TLCPL has been one of the top distributors of free COVID-19 tests in the state of Ohio. Since March the Library has distributed over 10,000 tests. In the last couple of weeks there has been an uptick in distribution as some events and travel require a negative result that customers can obtain through the test.

Safe Child Addendum to Behavior Guidelines  At the August 24, 2021, meeting of the Community Relations and Services Committee, members discussed recommendations from Library leadership regarding guidelines around unattended children in the Library. Following the discussion, the Committee recommended making changes to the Behavior Guidelines. The following changes were recommended:

Children and teens (ages 0-16) are welcome in Library buildings and are expected to understand and follow the Behavior Guidelines. The safety of all Library customers and their ability to use Library services without disruption is the priority of the Toledo Lucas County Public Library. Children and teens who can understand and follow the Behavior Guidelines and who can care for themselves may be in the Library unsupervised.  The responsibility for the safety and behavior of children in the Library always rests with the parent or caregiver and not with the Library staff. Library staff cannot act in place of parents or caregivers.

Parents and/or responsible caregivers (age 13 or older) are accountable for their children’s behavior while in the Library. Parents and/or responsible caregivers must remain within sight and conversational distance of their children age 4 and younger. All children and teens should have contact information for someone who can assist them in an emergency.

These changes replace a COVID-specific requirement that children under 12 were required to e accompanied by a responsible person 16 or over.

The Committee also discussed with Library leadership making changes to the Suspension and Eviction policy. After this discussion the committee recommended the following be added:

Youth 13 and younger may be able to continue to access Library services during their suspension with parent/guardian supervision.

These recommendations are aligned with best practices recently adopted by public libraries in Ohio and beyond and were approved on motion of Mr. Jordan, seconded by Mrs. Odesky; all voted aye, motion carried.

Employment Report  The employment report was approved on motion of Mr. Johnson, seconded by Mr. Salas; all voted aye, motion carried.

         Appointments

Employee Agency Grade Salary Date
Cameron Adeyemi Heatherdowns Gr 1A* $16.3390 07/26/2021
Nicole Cooke Holland Gr 1A* $16.3390 07/26/2021
Anne Griner Maumee – Rehire Step 1 $9.0000 07/26/2021
Samantha Heinze Sanger – Rehire Step 1 $9.0000 07/26/2021
Junell Kruzel Oregon – Rehire Step 1 $9.0000 07/26/2021
Hannah Mosiniak West Toledo Gr 1A* $16.3390 07/26/2021
Ambrosia Myers Toledo Heights – Rehire Step 1 $9.0000 07/26/2021
Adreanna Nicholson Sylvania Gr 1A* $16.3390 07/26/2021
Michele Stellhorn Human Resources Gr 1A* $16.3390 07/26/2021
Emily Sullivan Washington Gr 1A* $16.3390 07/26/2021
Sidney Vorasane Holland – Rehire Step 2 $9.5000 07/26/2021

          Payroll Changes

Employee From To
 
7/11/2021 Maumee Kent
Kaylee Loofbourrow Shelver Shelver
Return to Former Position Ungraded St 1 Ungraded St 1
CWA Shelver $11.1689 Hourly CWA Shelver $11.1689 Hourly
 
7/11/2021 Holland Birmingham
Syedah Zunnoor Shelver Shelver
Return to Former Position Ungraded St 1 Ungraded St 1
CWA Shelver $11.1689 Hourly CWA Shelver $11.1689 Hourly
 
7/18/2021 Human Resources Maumee
Kathryn Zielinski Customer Service Clerk I Customer Service Clerk I
Transfer Gr 1A*  St 1 Gr 1A*  St 1
CWA LPT $16.3390 Hourly CWA LPT $16.3390 Hourly
 
7/25/2021 Washington Main Circulation
Sam Ponke Customer Service Clerk I Customer Service Clerk I
Transfer Gr 1A*  St 2 Gr 1A*  St 2
CWA FT $32,816.73 CWA FT $32,816.73
 
8/8/2021 Mott West Toledo
James Dickerson Supervisor Circulation Services I Supervisor Circulation Services III
Promotion/Transfer Gr C  St 3 Gr E  St 1
Exempt FT $43,908.62 Exempt FT $47,839.36
 
8/8/2021 Mott Mott
Ashley Ondrus Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1  St 5 Gr 1  St 5
CWA LPT $19.2471 Hourly CWA FT $37,531.82
 
8/8/2021 Human Resources Birmingham
Michele Stellhorn Customer Service Clerk I Customer Service Clerk I
Transfer Gr 1A*  St 1 Gr 1A*  St 1
CWA LPT $16.3390 Hourly CWA LPT $16.3390 Hourly
 
8/8/2021 West Toledo Point Place
Alexis Yates Customer Service Clerk I Supervisor Circulation Services I
Promotion/Transfer Gr 1A*  St 5 Gr C*  St 1
CWA FT $35,859.90 Exempt FT $40,324.71
 
8/15/2021 Mott Computers & Media
Eric Sobel Customer Service Clerk I Librarian I/Adult Services
Promotion/Transfer Gr 1A*  St 1 Gr 6C  St 1
CWA LPT $16.3390 Hourly APLE FT $41,856.23
 
8/22/2021 HR – Sub Computers & Media
Lindsey Crego Sub Librarian I Librarian I/Adult Services
Promotion/Transfer Gr 8  St 1 Gr 6C  St 1
Sub Sub $16.3551 Hourly APLE FT $41,856.23
 
8/22/2021 South Mott
Jolynn Nalls Supervisor Circulation Services II Supervisor Circulation Services II
Temporary Transfer Gr D  St 7 Gr D  St 7
Exempt FT $55,654.49 Exempt FT $55,654.49
 
8/22/2021 Main Circulation Fact & Fiction
Theresa Nickerson Customer Service Clerk I Clerk II
Promotion/Transfer Gr 1A*  St 3 Gr 2A*  St 3
CWA FT $33,801.30 CWA FT $35,694.15
 
8/22/2021 Mott West Toledo
Ashley Ondrus Customer Service Clerk I Customer Service Clerk I
Transfer Gr 1  St 5 Gr 1  St 5
CWA FT $37,531.82 CWA FT $37,531.82
 
8/22/2021 Main Circulation Sylvania
Catherine Romstadt Customer Service Clerk II Customer Service Clerk II
Transfer Gr 2  St 7 Gr 2  St 7
CWA FT $41,364.39 CWA FT $41,364.39
 

         Separations

  Employee Agency Date
Clerical Morgan Kovacs Birmingham 07/30/2021
Alyssa Pitchford Sylvania 08/07/2021
Mya Jones West Toledo 08/19/2021
Custodian Michael Williams – Termination Facilities & Operations 08/17/2021
Page Lori Graham Holland 08/05/2021

Tuition and Training Expenditures  The Board approved the following travel, training, and tuition expenses on motion of Mr. Johnson, seconded by Mr. Salas; all voted aye, motion carried.

Travel & Training Expenditure

Event Date Name Amount
CORE Forum October 6-9, 2021 Meg Delaney $1,533.30

Tuition Expenditures

School Name Amount
University of Toledo David Bush $1,383
Purdue University Thomas Gray $1,975
Kent State University Sam Ponke $1,500
Owens Community College Joy Woodward $1,500

Financial Report  The financial reports for the month ending July 31st, 2021, were accepted by the Board as presented on motion of Mr. Johnson, seconded by Mr. Alexander; all voted aye, motion carried.

Tax Receipts July

Opening Balance $22,545,124.96
Real Property Tax  $1,000,000.00
July Public Library Fund  $1,865,985.22
2021 Year to Date $25,411,110.18

Vouchers Approved  The Board approved payment of the following schedule of Vouchers for July 2021 on motion of Mr. Johnson, seconded by Mrs. Odesky; all voted aye, motion carried.

General Fund $3,921,236.24
Coronavirus Relief Fund (CRF) 3,040.70
Building & Repair Fund 0.00
Capital Projects Note Fund 159,853.64
Total Health Care 328,883.50
Gift Funds 0.00
Trust Funds 6,117.50
Total: $4,419,131.58

Interim Funds Activity  Interim Funds Transactions were approved as listed below on motion of Mr. Johnson, seconded by Mr. Alexander; all voted aye, motion carried.

  Maturities Investments Balance
Opening Balance $17,856,420.33
STAR @ 1.77% 159,853.64 2,400,000.00
Huntington @ 0.20% 2,721,243.22
 July – Interest 256.32
Ending Balance $2,881,096.86 $2,400,256.32 $17,375,579.79
Breakdown of Funds:
General & Insurance Fund $11,903,379.72
Building & Repair Fund 4,154,299.53
Gift Fund 175,197.68
Capital Projects Fund 1,142,702.86
$17,375,579.79

Trust Fund Activity  Trust Fund Activity was approved on motion of Mr. Salas, seconded by Mr. Jordan; all voted aye, motion carried.

  Maturities Investments Balance
Opening Balance $650,000.00
No Activity
Ending Balance $0.00 $0.00 $650,000.00

Depository Agreement Extensions  In order to maintain daily operations, the administration, in consultation with the Finance Committee is recommended that the depository agreements with PNC Bank, Huntington National Bank, and Fifth Third Bank which expire December 31, 2021, be renewed for a two-year period. The Finance Committee requested Board approval to renew the depository agreements for the period January 1, 2022, through December 31, 2023, continuing all current conditions under Chapter 135 of the Ohio Revised Code and the Library’s Investment Policy. Mr. Johnson moved for approval, seconded by Mr. Jordan; all voted aye, motion carried.

Main Library Cooling Tower Change Order The Library has been working with Titan Mechanical since March to replace an indoor cooling tower at Main Library. The cooling tower being replaced was at the end of its useful life and is critical to ensure Main Library can maintain comfortable temperatures in warmer months. The Building and Grounds Committee met on May 25, 2021, to discuss crane safety and the anticipated costs to perform this work on Sundays.

Premium Crane Time on Sundays                  $13,280

Mr. Alexander moved for approval, seconded by Mrs. Odesky; all voted aye, motion approved.

Staff Organizations  Brief remarks were heard from Teresa Alvarado, APLE representative and Jon Henley, CWA representative.

Regular Meeting, September 23, 2021, Main Library  Mrs. Savage announced that the next regular meeting of the Board would be on Thursday, September 23, 2021, at 8:30 a.m., at the Main Library, 325 N. Michigan St., Toledo.

Adjournment  There being no further business to come before the Board, Mrs. Savage asked for a motion to adjourn the meeting. Motion made by Mr. Johnson; seconded by Mr. Alexander; all voted aye, meeting adjourned at 8:45 a.m.

Approved by: _______________________________________________

Susan Savage, President

Attested by: ________________________________________________

Dennis Johnson, Secretary

Date: _________September 23,2021         ___________________________

Toledo Lucas County Public Library
Minutes of Board of Trustees Meeting
September 23, 2021
Main Library          8:30 a.m.

Present  Micheal Alexander, Michael Dansack, Dennis Johnson, Keith Jordan, Sheila Odesky, Jesus Salas, Susan Savage

Roll Call  The meeting was called to order by Mrs. Savage at 8:30 a.m., followed by roll call.

Minutes  The minutes of the regular meeting August 26, 2021, were approved on motion of Mr. Johnson, seconded by Mr. Alexander; all voted aye, motion carried.

Executive Director’s Comments  The Library has been consistently providing services to the community throughout the last eighteen months, but it finally feels that we are able to dig into some projects that help move the organization forward—not just handling COVID the entire time. Off the Shelf is the print magazine of the Library and will reach a large number of people in the area with a distribution to a snapshot of our cardholder’s, elected officials and community leaders. Next month the Dolly Parton Imagination Library will be transitioned to TLCPL from the United Way of Greater Toledo’s Women’s Initiative. Kathy Selking has been coordinating that transition along with finding a way to celebrate without a COVID risk. Latinx heritage month launched on September 15th, and the Library appreciates all of the hard work that Teresa Alvarado and the Latino Cultural Committee have done with the Toledo Museum of Art and the Sofia Quintero Center to bring great programs to celebrate. Mr. Kucsma would also like to publicly say thank you to all of the staff who continue to show up and do good work for the community—especially when we thought the worst of the pandemic would be over by now.

Employment Report  The employment report was approved on motion of Mr. Johnson, seconded by Mr. Salas; all voted aye motion carried.

Appointments

Employee Agency Grade Salary Date
Maureen Martin Facilities & Operations Gr 1A* $32,816.73 8/30/2021
Sarah Burnham West Toledo Gr 6C $41,856.23 9/13/2021
Anthony Mildon Facilities & Operations Gr 6A* $41,838.72 9/20/2021
Kelly Sradeja Children’s Library/Teen Gr 6C $43,948.97 9/20/2021

Payroll Changes

Employee From To
 
8/29/2021 Sanger Reynolds Corners
Stacey Bodmer Customer Service Clerk I Customer Service Clerk I
Temporary Transfer Gr 1A  St 5 Gr 1A  St 5
CWA LPT $18.3897 Hourly CWA LPT $18.3897 Hourly
 
8/29/2021 Reynolds Corners HR – Sub
Ana Rofkar Customer Service Clerk I Clerk III
Classification Gr 1A*  St 2 Grade 5
Change/Transfer CWA LPT $16.8291 Hourly Sub Sub $11.8756
 
9/5/2021 Children’s Library Kent
David Bush Librarian Associate Librarian Associate
Transfer Gr 5A  St 8 Gr 5A  St 8
APLE FT $46,769.30 APLE FT $46,769.30
 
9/5/2021 Public Services Public Services
Margaret Delaney Regional Manager Regional Manager
Salary Adjustment Gr K+  St 9 Gr K  St 9
Salary Alignment Exempt FT $125,924.01 Exempt FT $109,204.65
 
9/5/2021 West Toledo West Toledo
Nicole Naylor Manager/Librarian VII Manager/Librarian VII
Salary Adjustment Gr J+  St 9 Gr J  St 9
Exempt FT $116,432.09 Exempt FT $100,256.97
 
9/5/2021 Maumee Maumee
Susan Skitowski Regional Manager Regional Manager
Salary Adjustment Gr K+  St 9 Gr K  St 9
Exempt FT $125,924.01 Exempt FT $109,204.65
 
9/13/2021 Heatherdowns Heatherdowns
Laura Owen Librarian I/Children’s Services Librarian II/Children’s Services
Reclassification Gr 6B  St 4 Gr 7B  St 2
Retro 08/22/2021 APLE FT $48,453.75 APLE FT $49,942.03
 
9/19/2021 Kent King Road
Brooke Cox Librarian II/Youth Services Assistant Manager/Librarian IV
Promotion/Transfer Gr 7A  St 7 Gr G  St 4
APLE FT $62,977.11 Exempt FT $65,273.06
9/19/2021 Toledo Heights Maumee
Megan Gankosky Supervisor Circulation Services I Assistant Manager/Librarian IV
Promotion/Transfer Gr C  St 5 Gr G  St 1
Exempt FT $47,515.51 Exempt FT $57,666.12
9/19/2021 Sanger Kent
Shelly Guerrero Assistant Manager/Librarian IV Assistant Manager/Librarian IV
Transfer Gr G  St 5 Gr G  St 5
Exempt FT $67,793.33 Exempt FT $65,273.06
9/19/2021 King Road Mott
Jennifer Harvey Librarian II/Adult Services Librarian II/Adult Services
Transfer Gr 7C  St 4 Gr 7C  St 4
APLE FT $55,061.21 APLE FT $55,061.21
9/19/2021 Mobile Services West Toledo
A’eisha Hearn Librarian I/Generalist Librarian I/Generalist
Temporary Transfer Gr 6A  St 9 Gr 6A  St 9
APLE FT $59,193.50 APLE FT $59,193.50
9/19/2021 Mott South
Holley Jackson Librarian I/Youth Services Librarian I/Youth Services
Transfer Gr 6C  St 1 Gr 6C  St 1
APLE FT $41,856.23 APLE FT $41,856.23
9/19/2021 South Holland
Colleen McBride Librarian I/Children’s Services Assistant Manager/Librarian IV
Promotion/Transfer Gr 6A  St 3 Gr G  St 1
APLE FT $47,815.15 Exempt FT $57,666.12
 

 Separations

  Employee Agency Date
Clerical Jessica Bernal – Retro 09/04/2021 Kent 9/9/2021
 
Exempt John Dewees Local History & Genealogy 10/14/2021
Shelver Erin Jacobs Washington 8/27/2021
Lindsey Stockdale Heatherdowns 9/25/2021

Travel and Training Expenditures  The Board approved the following travel and training expenditures on motion of Mr. Jordan, seconded by Mr. Dansack; all voted aye, motion carried.

Event Date Name Amount
OLC Convention and Expo October 13 – 15, 2021 Alexis McNeal, Julie Bursten, Cristin Brown, Nancy Eames, Sierra Webb, Lauren Howald, Abby Byers, Bobbie Patridge $6052.44

Executive Session  Mrs. Savage moved that the Board, subject to Ohio Revised Code Sections 121.22 (G1) and (G4) regarding the employment or compensation of public employees, have an Executive Session. Seconded by Mr. Alexander. Mrs. Savage asked Ricki Brisbin to first conduct a roll call. After the roll, Mrs. Savage respectfully asked everyone to leave the room. Mr. Dansack moved approval to return to return to regular session, seconded by Mr. Johnson; all voted aye, motion carried. After the Executive Session was concluded, everyone was invited back into the room.

Exempt Handbook Changes  The Personnel Committee met on September 20th, 2021, to discuss changes to the Exempt Employee Benefit Handbook for administrative, managerial, supervisory, and confidential staff as recommended by Library Administration. The Committee recommended the adoption of the following updates to the handbook

  • Annual accrual rates for employees in pay grades A through D will reflect the same accrual rates as pay grades E through N
  • Adopting standard pay practices for acting assignments, lateral transfers, promotions, and demotions
  • Adopting regular equity reviews of the exempt salary schedule to ensure equitable pay practices
  • Adding the Juneteenth holiday (June 19th) as a new paid holiday.

Mrs. Odesky moved for approval of the attached changes, seconded by Mr. Johnson; all voted aye, motion carried.

Note: A copy of the Exempt Employee Benefit Handbook changes is attached to these minutes.

CWA Collective Bargaining Agreement  On September 17th, 2021, the Library and CWA reached a tentative agreement on a new, three-year contract. CWA membership ratified the tentative agreement on Tuesday, September 21st, 2021. The Personnel Committee has reviewed the terms of the Agreement. Mrs. Odesky moved for full board approval of the labor contract, seconded by Mr. Jordan; all voted aye, motion carried.

Executive Director’s Compensation  The Personnel Committee reviewed the current compensation of the Executive Director and recommended a one-time, lump sum payment of 3% of the Executive Director’s annual base salary in lieu of a cost-of-living adjustment for the 2021 calendar year. The payment would be similar to the one-time payments received by exempt staff in April 2021. Mrs. Odesky moved for approval, seconded by Mr. Alexander; all voted aye, motion carried.

Executive Director’s Employment Agreement  The Personnel Committee reviewed the Executive Director’s employment agreement, which is scheduled to expire on August 31st, 2022. The Committee recommended that the Executive Director’s employment agreement be extended through January 31st, 2025. Mrs. Odesky moved for approval of the extension, seconded by Mr. Jordan; all voted aye, motion carried.

Financial Report  The financial reports for the month ending August 31st, 2021, were accepted by the Board as presented on motion of Mr. Johnson, seconded by Mr. Salas; all voted aye, motion carried.

Tax Receipts August

Opening Balance $25,411,110.18
Real Property Tax $11,391,284.04
August Public Library Fund $1,363,940.39
2021 Year to Date $38,166,334.61

Vouchers Approved  The Board approved payment of the following schedule of Vouchers for August 2021 on motion of Mr. Salas, seconded by Mr. Dansack; all voted aye, motion carried.

General Fund $3,036,274.49
Coronavirus Relief Fund (CRF) 2,948.00
Building & Repair Fund 0.00
Capital Projects Note Fund 0.00
Total Health Care 421,243.76
Gift Funds 1,783.51
Trust Funds 617.50
Total: $3,462,867.26

Interim Funds Activity Interim Funds Transactions were approved as listed below on motion of Mr. Johnson, seconded by Mr. Jordan; all voted aye, motion carried.

Maturities Investments Balance
Opening Balance $17,375,579.79
STAR @ 1.77% 1,783.51 12,287,915.39
Huntington @ 0.20% 2,596,266.65
 August – Interest 284.66
Ending Balance $2,598,050.16 $12,288,200.05 $27,065,729.68
Breakdown of Funds:
General & Insurance Fund  $ 21,595,175.02  
Building & Repair Fund       4,154,353.42  
Gift Fund          173,423.88  
Capital Projects Fund       1,142,777.36  
$27,065,729.68    

Trust Fund Activity  Trust Fund Activity was approved on motion of Mr. Dansack, seconded by Mr. Salas; all voted aye, motion carried.

  Maturities Investments Balance
Opening Balance $650,000.00
No Activity
Ending Balance $0.00 $0.00 $650,000.00

Acceptance of LSTA ARPA Grant  The Library was awarded an LSTA ARPA Grant in the amount of $124,678 from the State Library of Ohio for a large flatbed scanner (33.1” x 46.8”) to supplement TLCPL’s digitization capabilities in September 2021. The Finance Committee recommended that the Board accept the grant and establish the LSTA ARPA Grant Fund and advance money to the fund if necessary. Mr. Johnson moved for approval, seconded by Mr. Dansack; all voted aye, motion approved.

Bookmobile Procurement  The Finance Committee met with Library Administration on Wednesday, September 22nd, 2021, and discussed replacing the end-of-life Mobile Services bookmobile. The Mobile Services bookmobile is a library on wheels that provides crucial library services to neighborhoods, shopping centers, and other community locations where customer transportation challenges exist. Library Administration, in consultation with Specialty Vehicle Services, solicited proposals for the procurement of a new bookmobile and two proposals were received.

Farber Specialty Vehicles             $330,900

Techops Specialty Vehicles         $326,637

Based on the thoroughness and specificity of the Farber Specialty Vehicles proposal, Library Administration, under the advice and consultation of the Specialty Vehicle Services determined Farber to be the lowest and best proposal. The Finance Committee recommended the Board approve the purchase of the new bookmobile from Farber Specialty Vehicles in the amount of $330,900 as well as an additional 5% ($16,545) as a contingency to manage minor changes with the order to be utilized at the discretion of the Fiscal Officer. Mr. Johnson moved for approval, seconded by Mrs. Odesky; all voted aye, motion approved.

Resolution 04 – 2021 for the Issuance and Sale of Library Facility Notes  The Library Administration and Finance Committee working with Squire Patton Boggs as Bond Counsel and Stifel, Nicolaus & Company as Placement agent presented a resolution for the issuance and sale of Library Facilities refunding notes in the maximum aggregate principal amount of $11,130,000 for the purpose of refunding for debt charges savings certain of the Library’s outstanding library fund library facilities notes, series 2013, dated November 20, 2013. Mr. Johnson moved for approval of the resolution, seconded by Mr. Dansack; all voted aye by a roll call vote, motion carried.

Note:  A copy of Resolution No. 04-2021 is attached.

Resolution 05 – 2021 Requesting Tax Funds for Operating Purposes in 2022  Based on the official estimate received September 8th, 2021, from the County Auditor listing estimated tax receipts of $27,000,000.00 as income from the one 3.70-mill operating levy, the following Resolution requesting tax funds for operating purposed in 2021 was adopted on motion of Mr. Johnson, seconded by Mr. Salas; all voted aye, motion carried. The request will be forwarded to the County Auditor.

WHEREAS, The Budget Commission of Lucas County, Ohio, has certified its action thereon to this Board, together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the ten mill limitation; therefore, be it

RESOLVED, By the Board of Trustees of Toledo Lucas County Public Library, Lucas County Ohio, that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted: and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate the rate of each tax necessary to be levied within and without the ten-mill limitation as follows: 3.70 mill, $27,000,000.00 outside the 10-mill limitation, and be it further

RESOLVED, That the Secretary of this Board be, and he is hereby directed to certify a copy of this Resolution to the county Auditor of said County

Resolution 06 – 2021 Requesting the Advance of Tax Funds for Operating Purposes in 2022  Based on the official estimate received from the County Auditor listing estimated tax receipts of $17,478,691 (estimate from 2021) from the Public Library Fund, and $27,000,000 as income from the 3.70 mill operating levy, the following Resolution requesting tax funds for operating purposes in 2022 was adopted on motion of Mr. Johnson, seconded by Mr. Alexander; all voted aye, motion carried. The request will be forwarded to the County Auditor.

BE IT RESOLVED, that whereas the Toledo Lucas County Public Library is in need of operating funds for 2022, the Board of Trustees of said Library requests the County Auditor to advance tax funds as they are collected.

Staff Organizations  Brief remarks were heard from Teresa Alvarado, APLE representative and Jon Henley, CWA Representative.

Regular Meeting, October 28, 2021, Main Library  Mrs. Savage announced that the next regular meeting of the Board would be on Thursday, October 28, 2021, at 8:30 a.m., at the Main Library, 325 N. Michigan St., Toledo.

Adjournment  There being no further business to come before the Board, Mrs. Savage asked for a motion to adjourn the meeting. Motion made by Mr. Johnson; seconded by Mr. Dansack; all voted, meeting adjourned at 9:10 a.m.

Approved by: _______________________________________________

Susan Savage, President

Attested by: ________________________________________________

Dennis Johnson, Secretary

Date: _________October 28,2021         ___________________________

Toledo Lucas County Public Library
Minutes of Board of Trustees Meeting
October 28, 2021
Main Library          8:30 a.m.

Present  Micheal Alexander, Michael Dansack, Keith Jordan, Jesus Salas, Susan Savage

Roll Call  The meeting was called to order by Mrs. Savage at 8:38 a.m. followed by roll call.

Minutes  The minutes of the regular meeting September 23, 2021, were approved on motion of Mr. Salas, seconded by Mr. Alexander; all voted aye, motion carried.

Policy and Records Retention Schedule Update As required per Chapter 149 of the Ohio Revised Code, the Records Commission met prior to the Board Meeting to discuss revisions to the Records Retention and Disposal Policy and Public Records Retention Schedule. The revision to the policy language complies with Chapter 149 of the Ohio Revised Code and updates to the retention schedule are in compliance with the Ohio Historical Connection and the Ohio Government Finance Officers Association. The Records Commission recommended the Board of Trustees adopt the revised Records Retention and Disposal Policy and Public Retention Schedule. Mrs. Savage moved for approval, seconded by Mr. Alexander; all voted aye, motion carried.

Note:  A copy of the Policy and Retention Schedule is attached to these minutes. 

Disposal of Records  As Required per Chapter 149 of the Ohio Revised Code, the Fiscal Officer prepared a list of obsolete records to be disposed of and presented the list to the Records Commission at the annual meeting held before the Board Meeting on October 28, 2021. The Records Commission recommended that the Board of Trustees approve the disposal of obsolete records as supplied by the Fiscal Officer. Mrs. Savage moved for approval, seconded by Mr. Salas; all voted aye, motion carried.

Note:  A list of records to be disposed of is attached to these minutes.

Executive Director’s Comments  The Director thanked everyone for their compliance wearing masks, as staff and guests will be wearing them until Lucas County COVID levels drop below the “HIGH” classification. Hopefully, they will be removed soon. Mr. Kucsma wants to highlight the collaboration across TLCPL this month. The Holding Project has had an amazing response at a couple of different branches. The Bethany House Silent Witness project at Main Library focuses on domestic violence and puts an additional light on victims during the time of COVID. Both were mentioned in the Board Report. The Business and Workforce team has collaborated with over 70 customers and businesses in their first month of working in doing outreach at branches. Research from the Institute of Museum and Library Services came across the Director’s desk yesterday that headlines the role of the museums and libraries in creating a healthier and more equitable America. This was a multi-year, multi-market study that shows how libraries contribute to social wellbeing. The study shows the cultural opportunity libraries have and has a direct connection to the Library’s strategic priority of being a community hub and connector. Mr. Kucsma recently presented at the Rotary and the feedback was clear that TLCPL’s priorities are on the right track.

Main Library and Branches Expansion of Operating Hours  The Library reduced hours at the beginning of the pandemic to address staffing shortages and in anticipation of reduced foot traffic. Library administration met with the Community Relations and Services Committee on Thursday, October 21st, 2021 to propose an increase to Library service hours. Library administration recommends adding 120 hours of service per week, plus 16 hours per week on Sunday. Increased operating hours include:

  • Birmingham, Lagrange, Locke, Point Place, South, Toledo Heights

Monday, Tuesday 9:00 a.m. – 8:30 p.m.

Wednesday, Thursday, Friday 9:00 a.m. – 5:30 p.m.

  • Heatherdowns, Holland, Kent, King, Main, Maumee, Mott, Oregon, Reynolds Corners, Sanger, Sylvania, Washington, Waterville, West Toledo

Monday, Tuesday, Wednesday, Thursday 9:00 a.m. – 8:30 p.m.

Friday and Saturday 9:00 a.m. – 5:30 p.m.

  • Sundays the following locations will be open from 1 p.m. – 5 p.m.: Heatherdowns, Oregon, Sanger, Sylvania

This new schedule provides increased hours to provide better service to Library customers and allows for more equity in access in all parts of the county. Mr. Jordan moved for approval; seconded by Mr. Dansack; all voted aye, motion carried. Mr. Dansack inquired when new hours would be in place. Mr. Kucsma verified that TLCPL would begin this schedule on January 3, 2022.

Employment Report  The employment report was approved on motion of Mr. Dansack, seconded by Mr. Jordan; all voted aye, motion carried.

Appointments

Employee Agency Grade Salary Date
Mikaela Buck Mott Gr 1A* $16.9925 10/04/2021
ShaSeanna Eggleston West Toledo Gr 1A* $16.9925 10/04/2021
James Keith Lagrange Gr 1A* $16.9925 10/04/2021
Sherri Laws Reynolds Corners Gr 1A* $16.9925 10/04/2021
Elizabeth Nuhfer Mott Gr 1A* $16.9925 10/04/2021
Allyson Ball Washington Gr 1A* $16.9925 10/18/2021
Melinda Lesniewicz Oregon Gr 6C $41,856.23 10/18/2021
Baily Managhan Main Circulation Gr 1A* $16.9925 10/18/2021
Lauren Reynolds Washington Gr 1A* $16.9925 10/18/2021
Brenna Rigsby Main Circulation Gr 1A* $16.9925 10/18/2021
Georgina Sanchez Brown HR Gr 1A* $16.9925 10/18/2021

Payroll Changes

Employee From To
10/03/2021 Main Circulation Toledo Heights
Guadalupe Ayala Supervisor Circulation Services II Supervisor Circulation Services II
Transfer Gr E  St 6 Gr D  St 8
Exempt FT $58,498.41 Exempt FT $57,619.55
 
10/03/2021 West Toledo Sylvania
Amber Bertram Librarian II/Adult Services Librarian II/Adult Services
Return to Former Position Gr 7B  St 8 Gr 7B  St 8
APLE FT $65,005.91 APLE FT $65,005.91
 
10/03/2021 Reynolds Corners Sanger
Stacey Bodmer Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A  St 5 Gr 1A  St 5
CWA LPT $19.1252 Hourly CWA FT $37,294.31
 
10/03/2021 Kent Mott
David Bush Librarian Associate Librarian Associate
Transfer Gr 5A  St 8 Gr 5A  St 8
APLE FT $46,769.30 APLE FT $46,769.30
10/03/2021 Sanger Development Office
Brandy Cranon-Wyatt Customer Service Clerk II Administrative Assistant II
Promotion/Transfer Gr 2A  St 5 Gr F  St 1
CWA FT $39,382.75 Exempt FT $52,255.58
 
10/03/2021 Kent Mott
Celeste Felix-Taylor Regional Manager Regional Manager
Transfer Gr K*  St 1 Gr K*  St 1
Exempt FT $80,556.92 Exempt FT $80,556.92
10/03/2021 West Toledo Main Circulation
Jennifer Green Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A*  St 1 Gr 1A*  St 1
CWA PT-I $16.9925 Hourly CWA FT $33,135.49
 
10/03/2021 Kent Mott
Shelly Guerrero Assistant Manager/Librarian IV Assistant Manager/Librarian IV
Transfer Gr G  St 5 Gr G  St 5
Exempt FT $67,793.33 Exempt FT $67,793.33
10/03/2021 Washington Main Circulation
Chariti Lockard Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A*  St 2 Gr 1A*  St 2
CWA LPT $17.5022 Hourly CWA FT $34,129.41
 
10/03/2021 Toledo Heights Reynolds Corners
Ambrosia Myers Page Customer Service Clerk I
Promotion/Transfer Step 1 Gr 1A*  St 1
Page Page $9.0000 Hourly CWA PT-II $16.9925 Hourly
10/03/2021 Mott Children’s Library/Teen
Kim Penn Manager/Librarian V Manager/Librarian V
Transfer Gr H  St 5 Gr H  St 5
Exempt FT $73,643.40 Exempt FT $73,643.40
 
10/03/2021 Business/Workforce Development Kent
David Topoleski Manager/Librarian VII Manager/Librarian VII
Transfer Gr J  St 7 Gr J  St 7
Exempt FT $93,689.88 Exempt FT $93,689.88
 
10/03/2021 Kent Mott
Sierra Webb Supervisor Circulation Services I Supervisor Circulation Services I
Temporary – Multi Agency Gr C  St 3 Gr C  St 4
Exempt FT $43,908.62 Exempt FT $43,908.62
10/03/2021 Technical Services Technical Services
Elisha Whitenack Clerk II Clerk III
Promotion Gr 2  St 6 Gr 3  St 5
CWA FT $42,175.50 CWA FT $43,440.54
10/17/2021 Lagrange Sanger
Cara Crocker Customer Service Clerk I Librarian I/Youth Services
Promotion/Transfer Gr 1A*  St 2 Gr 6C  St 1
CWA FT $34,129.41 APLE FT $41,856.23
10/17/2021 West Toledo Mott
Olivia Drees Customer Service Clerk I Librarian I/Teen Services
Promotion/Transfer Gr 1A*  St 1 Gr 6C  St 1
CWA FT $33,135.49 APLE FT $41,856.23
10/17/2021 Sanger Kent
Danielle Hoover Customer Service Clerk II Customer Service Clerk II
Status Change/Transfer Gr 2A  St 5 Gr 2A  St 5
CWA PT-I $20.1962 Hourly CWA PT-II $20.1962 Hourly
10/17/2021 Oregon Kent
Andrew Scouten Customer Service Clerk II Librarian I/Youth Services
Promotion/Transfer Gr 2A*  St 4 Gr 6C  St 1
CWA FT $38,235.51 APLE FT $41,856.23
10/17/2021 Holland Holland
Sidney Vorasane Page Customer Service Clerk I
Promotion Step 2 Gr 1A*  St 1
Page Page $9.5000 Hourly CWA LPT $16.9925 Hourly

 

Separations

  Employee Agency Date
Clerical Deborah Wolcott Heatherdowns 11/30/2021
 
Exempt Kristina Ward HR/Organization Development 11/12/2021

Travel and Training Expenditures  The Board approved the following travel and training expenditures on motion of Mr. Alexander, seconded by Mr. Jordan; all voted aye, motion carried.

Event Date Name Amount
OLC Convention and Expo October 13 – 15, 2021 Erin Baker $1289

Financial Report  The financial reports for the month ending September 30th, 2021, were accepted by the Board as presented on motion of Mr. Alexander, seconded by Mr. Jesus; all voted aye, motion carried.

Tax Receipts September

Opening Balance $38,166,334.61
Real Property Tax  $1,261,640.68
Public Library Fund  $1,615,182.39
2020 Year to Date $41,043,157.68

Vouchers Approved  The Board approved payment of the following schedule of Vouchers for September 2021 on motion of Mr. Alexander, seconded by Mr. Jordan; all voted aye, motion carried.

General Fund $2,843,128.10
Coronavirus Relief Fund (CRF) 0.00
Coronavirus Relief Fund 0.00
Building & Repair Fund 66,622.00
Capital Projects Note Fund 163,909.26
Total Health Care 416,453.08
Gift Funds 819.50
Trust Funds 667.50
Total: $3,491,599.44

Interim Funds Activity  Interim Funds Transactions were approved listed below on motion of Mr. Salas, seconded by Mr. Dansack; all voted aye, motion carried.

Maturities Investments Balance
Opening Balance $27,065,729.68
STAR @ 1.77% 231,350.76 0.00
Huntington @ 0.20% 2,429,310.50
 September – Interest 310.01
Ending Balance $2,660,661.26 $310.01 $24,405,378.43
Breakdown of Funds:
General & Insurance Fund  $ 18,219,857.90
Building & Repair Fund       4,087,783.53
Gift Fund          172,613.88
Capital Projects Fund          978,940.80
$23,459,196.11

Trust Fund Activity  Trust Fund Activity was approved on motion of Mr. Salas, seconded by Mr. Alexander; all voted aye, motion carried.

  Maturities Investments Balance
Opening Balance $650,000.00
No Activity
Ending Balance $0.00 $0.00 $650,000.00

Auditors Award with Distinction Presentation  Lorie Brodie, Regional Liaison from Ohio Auditor of State Keith Faber’s office, presented the Library with the Ohio Auditor of State Award with Distinction for excellence in financial reporting. There are over 6,000 organizations in Ohio that are audited each year and only 3-5% are eligible for this award. This award shows the fiscal integrity of the Library and the Board accounting for every dollar.

Staff Organizations  Brief remarks were heard from Teresa Alvarado, APLE representative and Jon Henley, CWA representative.

Regular Meeting, November 18, 2021, Main Library  Mrs. Savage announced that the next regular meeting of the Board would be on Thursday, November 18, 2021, 2021, at 8:30 a.m. at the Main Library, 325 N. Michigan St., Toledo.

Adjournment  There being no further business to come before the Board, Mrs. Savage asked for a motion to adjourn the meeting. Motion made by Mr. Alexander, seconded by Mr. Dansack; all voted aye, meeting adjourned at 9:12 a.m.

Approved by: _______________________________________________

Susan Savage, President

Attested by: ________________________________________________

Dennis Johnson, Secretary

Date: _________December 16, 2021         _________________________

Toledo Lucas County Public Library

Minutes of Board of Trustees Meeting

December 16, 2021

Main Library          8:30 a.m.

Present  Micheal Alexander, Michael Dansack, Dennis Johnson Keith Jordan, Sheila Odesky, Susan Savage

Roll Call  The meeting was called to order by Mrs. Savage at 8:30 a.m. followed by roll call.

Minutes  The minutes of the regular meeting October 28, 2021, were approved on motion of Mr. Dansack, seconded by Mr. Jordan; all voted aye, motion carried.

Resolution 07 – 2021 The Board unanimously adopted a Resolution of Appreciation honoring Sue Pohlman on motion of Mrs. Savage, seconded by Mr. Alexander; all voted aye, motion carried. Mrs. Pohlman has for twenty-nine years met the highest expectations in her position as Circulation Clerk and a Customer Service Clerk. Mrs. Pohlman served at Birmingham, Heatherdowns and Waterville branches where she currently works. Mrs. Pohlman has received many accolades for her dedication to the Library system.

Resolution 08 – 2021  The Board unanimously adopted a Resolution of Appreciation honoring Deborah Wolcott on motion of Mrs. Savage, seconded by Mr. Dansack; all voted aye, motion carried. Ms. Wolcott served TLCPL for thirty-two years, beginning her career as a Circulation Clerk at the Maumee Branch. Ms. Wolcott spent most of her career at the Heatherdowns Branch, as a Circulation Clerk and then as a Customer Service Clerk III, where she consistently displayed a calm demeanor, was reliable and knowledgeable of her, and was cheerful when assisting customers.

Resolution 09 – 2021  The Board unanimously adopted a Resolution of Appreciation honoring Meg Delaney on motion of Mrs. Savage, seconded by Mr. Johnson; all voted aye, motion carried. Mrs. Delaney has served TLCPL for twenty-nine years. During her service to TLCPL Mrs. Delaney served as a Library in the Literature Department at Main Library, Assistant Manager at Washington Branch, Manager at Sanger Branch.  She returned to TLCPL in 2005 as Manager of the Humanities Department and was promoted to Manager of Main Library in 2011. In 2020 she became a Regional Manager and Manager of Main Library. She has been a frequent presenter at national library conferences, was a member of the leadership team for the Library’s 5-year Strategic Plan and was a driver for the vision of the most recent Main Library renovation. Mrs. Delaney has been determined to make Main Library a downtown Toledo hub and a welcoming place for everyone.

Nominating Committee  Mrs. Savage suggested the following trustees as members of the Nominating Committee, to prepare a slate of officers for consideration at the next organizational meeting of the Board on January 27, 2022.

Nominating Committee

Chairperson:               Michael Dansack, Chairman

Keith Jordan

Sheila Odesky

Executive Director’s Comments  The Executive Director is filled with gratitude for the care and dedication that is put into the work that staff do every day. It is the cornerstone for what they do. Thank you to Sue, Deborah and Meg who have contributed to the Library in their own unique ways and for their exemplary service. Welcome to Irene Blue who joins TLCPL from ABLE, where she was the Human Resources Director. The Board report shows all the incredible ways the Library continues to thrive in serving the community. The Director read a comment from a FaceBook Group that discussed Main Library. The comment stated that the Children’s Library was like a “Disney World for kids,” and that the gift shop was amazing—”Main Library is a great place to explore and worth the twenty-minute trip.” TLCPL was notified that they have been awarded a ULC Innovation Award for the work in early childhood literacy through local NICU’s and Ready to Read. This will be shared more widely in the Library community in January.

Employment Report  The employment report was approved on motion of Mr. Johnson, seconded by Mr. Alexander: all voted aye, motion carried.

Appointments

Employee Agency Grade Salary Date
Sarah Christman Facilities & Operations Gr 1A* $33,135.49 11/15/2021
Nicholas DeVera Facilities & Operations Gr 1A* $33,135.49 11/15/2021
William Johnson Point Place Gr 6C $41,856.23 11/15/2021
Kahlia Williams Kent Gr 7C $47,563.93 11/15/2021
Ginger Derrow HR – Sub Gr 8 $19.5548 11/20/2021
Irene Blue Director HR/Organizational Development Gr N* $121,145.45 12/06/2021
Kyle Ward Facilities & Operations Gr 6A* $43,512.36 12/06/2021

 

Payroll Changes

Employee From To
10/31/2021 Youth Services Youth Services
Lauren Boeke Librarian I/Children’s Services Assistant Youth Service Coordinator
Promotion Gr 6B  St 9 Gr I  St 1
APLE PT-II $30.3556 Hourly Exempt FT $67,978.54
 
10/31/2021 HR – Sub Sanger
Georgina Sanchez Brown Customer Service Clerk I Customer Service Clerk I
Transfer Gr 1A* Gr 1A*
CWA LPT $16.9925 Hourly CWA LPT $16.9925 Hourly
11/14/2021 Waterville Technical Services
Emily Fountain Customer Service Clerk II Clerk II
Classification Change/ Gr 2A Gr 2A
Transfer CWA FT $39,382.75 CWA FT $39,382.75
 
12/6/2021 West Toledo Mobile Services
A’eisha Hearn Librarian I/Generalist Librarian I/Generalist
Return to Former Position Gr 6A  St 9 Gr 6A  St 9
APLE FT $59,193.50 APLE FT $59,193.50
 
11/14/2021 Point Place Point Place
Madison Lutman Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A* Gr 1A*
CWA LPT $16.9925 Hourly CWA FT $33,135.49
 
11/21/2021 Sylvania Sylvania
Peter Hildebrandt Assistant Manager/Librarian IV Acting Manager
Acting Status Gr G*  St 7 Gr G*
Exempt FT $73,227.04 Exempt FT $76,888.71
 
11/28/2021 Heatherdowns West Toledo
Cameron Adeyemi Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A* Gr 1A*
CWA LPT $16.9925 Hourly CWA PT-I $16.9925 Hourly
 
11/28/2021 Holland West Toledo
Nicole Cooke Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A* Gr 1A*
CWA LPT $16.9925 Hourly CWA FT $33,135.49
 
11/28/2021 King Road Sanger
Matthew Klein Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A* Gr 1A*
CWA LPT $19.9925 Hourly CWA FT $33,135.49
11/28/2021 Sanger Sanger
Stacey Bodmer Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A Gr 1A
CWA FT $37,294.31 CWA PT-I $19.1252 Hourly
 
12/12/2021 Washington Washington
Allyson Ball Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A* Gr 1A*
CWA LPT $16.9925 Hourly CWA PT-II $16.9925 Hourly
12/12/2021 Kent Mott
Brittany Goldsmith Customer Service Clerk I Customer Service Clerk I
Status Change/Transfer Gr 1A* Gr 1A*
CWA LPT $17.5022 Hourly CWA FT $34,129.41
 
12/12/2021 Washington Waterville
Jessica Huth Customer Service Clerk I Customer Service Clerk I
Transfer Gr 1A* Gr 1A*
CWA PT-II $18.5681 Hourly CWA PT-II $18.5681 Hourly
 
12/12/2021 Reynolds Corners HR – Sub
Sherri Laws Customer Service Clerk I Customer Service Clerk I
Classification Change/ Gr 1A* Gr 5
Transfer CWA LPT $16.9925 Hourly Sub Sub $11.8756 Hourly
 
12/12/2021 Mott Heatherdowns
Linda Smith Customer Service Clerk II Customer Service Clerk II
Transfer Gr 2A Gr 2A
CWA FT $39,382.75 CWA FT $39,382.75
 
12/19/2021 Waterville Waterville
Jessica Huth Customer Service Clerk I Customer Service Clerk I
Status Change Gr 1A* Gr 1A*
CWA PT-II $18.5681 Hourly CWA FT $36,207.91

 

Separations

  Employee Agency Date
Clerical Adreanna Nicholson – Retro 10/21/2021 Sylvania 11/14/2021
Lauren Reynolds – Retro 10/21/2021 Waterville 11/14/2021
James Keith Lagrange 11/16/2021
Hannah Mosiniak West Toledo 11/30/2021
Rachel Wisehart Oregon 12/11/2021
Susan Pohlman – Retirement Waterville 01/31/2022
 
Exempt Benjamin Malczewski Sylvania 11/20/2021
Elizabeth Wiley Human Resources 12/07/2021
Margaret Delaney – Retirement Public Services 12/31/2021

APLE Collective Bargaining Agreement  On November 22, 2021, the Library and APLE bargaining unit reached a tentative agreement on a new three-year contract, the terms were included in the board packet. APLE membership ratified the tentative agreement on Friday, December 3, 2021. The Personnel Committee reviewed the terms of the agreement and agreed to seek full Board approval of the labor contract. Mr. Jordan moved for approval, seconded by Mr. Alexander; all voted aye, motion approved.

Stop Loss Insurance  Proposals for the specific stop loss insurance for the Library’s self-insured health insurance plans for the 2022 plan year were received by the Library’s health care consultant, Ken Robie. Two proposals were received as follows:

Carrier Annual Premium Specific Deductible
Paramount $296,930.00 $150,000
Unum $338,593.00 $150,000

The proposal from Paramount, the Library’s current carrier, reflects no increase in cost per insured member over the 2021 plan year. Library administration recommended entering into an agreement with Paramount for the 2022 plan year in the amount of $296,930. Mrs. Odesky moved for approval, seconded by Mr. Johnson; all voted aye, motion carried.

2022 Exempt and Substitute Salary Schedules  The Personnel Committee reviewed compensation rates for exempt, unclassified, substitute, security, and page staff. The committee recommended adjustments to the salary schedules effective the pay period starting December 26, 2021, as follows:

  • 0% increase for Exempt staff in Grades A through N and replacing step-based increments with percentage increments,
  • 0% increase for ungraded Substitute staff in Grades 5 and 8,
  • Increase the hourly rate for Page positions to $9.00 per hour for Step 1 and $9.50 per hour for Step 2,
  • 0% increase for the ungraded position of Executive Director/Fiscal Officer retroactive to August 1, 2021.

The Committee also recommended reinstatement of step increases previously frozen for the year 2021 for affected staff, retroactive to October 1, 2021. Mrs. Odesky moved for approval, seconded by Mr. Jordan; all voted aye, motion approved.

2022 Medical Insurance Rates  The Personnel Committee recommended no increase to the established medical insurance rates for the 2022 Plan Year, which is effective January 1, 2022, based on recommendations from administration and healthcare consultant, Ken Robie. Motion moved for approval by Mrs. Odesky, seconded by Mr. Alexander; all voted aye, motion carried.

Financial Report  The financial reports for the month ending October 31, 2021, and November 30, 2021 were accepted by the Board as presented on motion of Mr. Johnson, seconded by Mr. Dansack; all voted aye, motion carried.

Tax Receipts October

Opening Balance $41,043,157.68
Real Property Tax
Public Library Fund  $1,518,419.85
2021 Year to Date $42,561,577.53

Tax Receipts November

Opening Balance $42,561,577.53
Real Property Tax
Public Library Fund  $ 1,506,465.63
2020 Year to Date $44,068,043.16

 

Vouchers Approved  The Board approved payment of the following schedule of Vouchers for October 2021 and November 2021 on motion of Mr. Johnson, seconded by Mr. Alexander; all voted aye, motion passed.

October

General Fund $6,240,029.65
Coronavirus Relief Fund (CRF) 0.00
Coronavirus Relief Fund 0.00
Building & Repair Fund 167,200.00
Capital Projects Note Fund 0.00
Total Health Care 516,416.82
Gift Funds 100.00
Trust Funds 1,162.98
Total: $6,924,909.45

November

General Fund $2,804,548.48
Coronavirus Relief Fund (CRF) 0.00
Coronavirus Relief Fund 0.00
Building & Repair Fund 0.00
Capital Projects Note Fund 11,812.40
Total Health Care 388,146.90
Gift Funds 0.00
Trust Funds 6,389.00
Total: $3,210,896.78

Interim Funds Activity  Interim Funds Transactions were approved as listed below on motion of Mr. Johnson, seconded by Mr. Dansack; all voted aye, motion carried.

October

Maturities Investments Balance
Opening Balance $23,459,196.11
STAR @ 1.77% 167,300.00
Huntington @ 0.20% 2,223,379.15 1,100,000.00
 October – Interest 282.24
Ending Balance $2,390,679.15 $1,100,282.24 $22,168,799.20
Breakdown of Funds:  
General & Insurance Fund  $ 17,096,634.89
Building & Repair Fund       3,920,636.63
Gift Fund          172,523.38
Capital Projects Fund          979,004.30
$22,168,799.20

November

Maturities Investments Balance
Opening Balance $22,168,799.20
STAR @ 0.13% 11,812.40
Huntington @ 0.20% 2,535,901.13 1,300,000.00
 November – Interest 267.75
Ending Balance $2,547,713.53 $1,300,267.75 $20,921,353.42
Breakdown of Funds:
General & Insurance Fund  $ 15,860,875.61
Building & Repair Fund       3,920,686.86
Gift Fund          172,533.22
Capital Projects Fund          967,257.73
$20,921,353.42

Trust Fund Activity  Trust Fund Activity was approved on motion of Mr. Dansack, seconded by Mrs. Odesky; all voted aye, motion carried.

Opening Balance $650,000.00
November Activity $0.00
Ending Balance $0.00 $0.00 $650,000.00

Cybersecurity Services  The Finance Committee met with Library administration on Wednesday, December 15, 2021, and discussed the urgent necessity to approve Tetra Defense’s cybersecurity defense proposal in the amount of $368,320 to manage the cyber threat detection and remediation to protect the Library’s internal systems. The services include:

  • SentinelOne licensing, endpoint monitoring, and active defense in real time
  • Phishing reporting, analysis, and filtering in real-time
  • Phishing simulations and user training
  • External Vulnerability Scanning
  • Dark Web Monitoring
  • To-The-Point Reporting

Due to the urgent necessity of protecting the Library’s systems and the growing rate of cyber threats the Finance Committee recommended the Board approve this proposal with an additional 5% ($18,416) contingency to manage minor discrepancies with the order to be used at the discretion of the Fiscal Officer. Mr. Johnson moved for approval, seconded by Mr. Dansack; all voted aye, motion approved.

Finance Fidelity Bonds  The Finance Committee asked for Board approval to renew the fidelity bond insurance coverage of the Fiscal Officer and Deputy Fiscal Officer, in the amount of $1,000,000 each with Western Surety Company both through USI Insurance Services. The one-year premium is effective January 1, 2022 and is a total of $7,000 for both policies. Library administration is working with USI services to also secure blanket coverage to include all staff in the amount of $1,000,000. The Committee asked the Board to authorize the Executive Director/Fiscal Officer to select a provider that best aligns with the needs of TLCPL for the blanket coverage. The cost is not to exceed $1,500. Mr. Johnson moved for approval, seconded by Mr. Alexander; all voted aye, motion approved.

Modification and Increase of 2021 Appropriation Schedule  The Finance Committee asked the Board to increase the 2021 Revenue budget and modify the Annual Appropriations Financial Report for the following items:

Increase Revenue Budget by:

101.000.41210 Real Property Tax  $74,336.60
101.000.41250 Personal Property Tax  $4.18
101.000.42210 Public Library Fund  $ 2,246,578.03
101.000.42230 Rollback $471,686.32
101.000.43130 Passport Fees $14,064.90
101.000.48150 Sale of Personal Property  $2,453.06
101.000.48320 Real Property Rental  $12.00
101.000.48710 Refunds & Reimbursements  $125,648.63

Increase the 2021 Annual Appropriations Schedule by:

101.000.59910 Transfers Out $ 2,934,783.72

Mr. Johnson moved for approval, seconded by Mrs. Odesky; all voted aye, motion approved.

Modification of 2021 Appropriations Financial Report/Fund Transfer   The Finance Committee recommended to the Board the transfer of $4,000,000 from the General Fund to the Building and Repair Fund and the Modifications to the Appropriations Finance report, listed by line item in the Board packet, to reconcile various line-item accounts. Mr. Johnson moved for approval, Mr. Alexander seconded; all voted motion approved. 

2022 Permanent Appropriation Schedule  The Finance Committee met on Wednesday, December 15, 2021, to discuss the Permanent Appropriations Schedule for 2022. The Finance Committee recommended the Board approved the Permanent Appropriation Schedule included in the board packet.

BE IT RESOLVED, by the Board of Library Trustees of the Toledo Lucas County Public Library, that to provide for the current expenses and other expenditures of said Board of Library Trustees for 2022, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for and during said year, including:

General Fund  $48,324,406
LSTA ARPA Fund  $ 124,678
Building/Repair Fund  $500,000
Capital Projects Note Fund $80,833.12
Total Health Care Fund  $5,300,000
Trust Fund  $86,814
Gift Fund:  $181,680
Grand Total:  $54,598,411.12

Mr. Johnson moved for approval, seconded by Mrs. Odesky; all voted aye, motion approved.

Staff Organizations  Brief remarks were heard from Teresa Alvarado, APLE representative and Jon Henley, CWA representative.

Regular Meeting, January 27, 2022, Main Library  Mrs. Savage announced that the next regular meeting of the Board would be on Thursday, January 27, 2022, at 8:30 a.m. at the Main Library 325 N. Michigan St., Toledo.

Adjournment  There being no further business to come before the Board, Mrs. Savage asked for a motion to adjourn the meeting. Motion made by Mr. Johnson, seconded by Mr. Dansack; all voted aye, meeting adjourned at 9:17 a.m.

Approved by: _______________________________________________

Susan Savage, President

Attested by: ________________________________________________

Dennis Johnson, Secretary

Date:           ___ January 27, 20222